Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris in Qatar contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges. 

HEC Paris in Qatar is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris in Qatar is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

http://www.qatar.exed.hec.edu/

Full-time position reporting to the Senior Accounts Receivable Accountant  

The Finance Assistant primarily supports the accounts receivable function by following up on financial transactions with clients, ensuring accuracy and timeliness in invoicing and payment processing. Secondary duties include undertaking ad-hoc financial tasks to enhance the overall efficiency of the Finance Department.

Key Responsibilities:

Accounts receivable 

• Assist the Senior Accountant in managing the accounts receivable process and maintaining accurate financial records;
• Assist with the card payment process on Campus for Degree Program participants;
• Assist in invoicing and billing processes, ensuring timely and accurate issuance of invoices and payment receipts for credit card transactions;
• Support in monitoring receivables, following up on outstanding payments, and fostering positive client relationships by sending receipts to Degree Program participants;
• Support in emailing invoices to Degree Program participants;
• Assist in sending payment reminders to Degree Program participants;
• Participate in follow-up calls regarding outstanding fees;
• Maintain Degree Program participants’ records/files;
• Address Degree Program participants’ queries related to payment options, due dates, and outstanding balances;
• Assist in managing specific payment plan requests by gathering relevant Degree Program participants’ information from Admissions and Sales teams; 
• Gather required information and contractual documents from Custom Program clients;
• Support in updating and maintaining Custom Program clients’ data;  
• Assist in managing Custom Programs invoicing schedules by tracking program delivery dates;
• Contribute to updating and improving the accounts receivable policies, processes, and procedures.

Ad-hoc financial tasks

• Assist in controlling and approving expense claims;
• Support in ensuring payments from the payable team and reconciling books with supplier statements of accounts;  
• Provide ad-hoc assistance to support the Finance Department in various tasks aimed at improving operational efficiency and financial oversight.

• University degree in finance, accounting, or a related field
• Previous experience in a finance or accounting role emphasizing accounts receivables and payables preferred
• Proficiency in office software (Microsoft Pack Office) with an intermediate level of proficiency in Excel
• Knowledge of SAP
• Strong organizational and time management skills
• Meticulous attention to detail, with the ability to identify numerical errors, and a commitment to quality
• Excellent interpersonal and intercultural skills for effective collaboration with varied stakeholders
• Energetic and cheerful, with a strong work ethic and proactive approach
• Enthusiasm for teamwork and collaboration
• Flexibility to occasionally work extended hours, as needed  
• Proven ability to anticipate and solve problems quickly in a fast-paced environment
• Excellent English communication skills; proficiency in French and/or Arabic is advantageous 

Disclaimer 

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris in Qatar, you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.