Handelot is the leading B2B trading platform for Electronics globally. We provide bespoke software and services designed to empower wholesalers and boost business growth. With over 5,700 international companies using our system weekly and 112,000 trades daily, we’ve led our industry for 15 years consecutive establishing ourselves as the undisputed leader. Our security, extensive data, and support make us a crucial partner. Our strong business model and industry position put us at the forefront of a rapidly growing market with great future potential.

About the Job 

We are seeking a highly organized, proactive, and reliable Office Manager to join our team on a temporary replacement basis. This position is ideal for someone with strong administrative and office management experience who can quickly adapt to a fast-paced environment and ensure the smooth day-to-day operation of the office during the replacement period.

Position Type

Temporary position / Replacement contract

Key Responsibilities

• Oversee and support daily administrative and receptionist duties to ensure the office operates smoothly and efficiently.

• Handle incoming and outgoing correspondence, including emails, mail, and phone calls.

• Carry out responsibilities independently and consistently in a fast-paced office environment.

• Monitor office supplies and place orders when necessary.

• Follow existing office policies and procedures, ensuring they are properly implemented.

• Support the maintenance and improvement of office procedures where needed.

• Manage communication with vendors, suppliers, and service providers.

• Maintain accurate records, files, and databases, keeping information updated and well organized.

• Provide general administrative support, including scheduling meetings, maintaining calendars, conducting research, and preparing reports.

• Assist team members and management with day-to-day administrative and office-related tasks.

Requirements and Qualifications

• Previous experience in office management, administration, receptionist duties, or a similar assistant role would be an advantage, but is not required. 

• Good understanding of office management responsibilities, systems, and procedures.

• Excellent time management skills with the ability to multitask and prioritize work effectively.

• Strong communication and interpersonal skills.

• Computer literacy

• Fluency in English and Polish.

• Strong organizational and problem-solving skills.

• Ability to work independently, take initiative, and quickly adapt to existing processes.

• Availability to work for the duration of the temporary replacement period.

What we offer:

• A temporary replacement position in an office environment
• Private medical care
• A friendly and supportive workplace atmosphere
• International working environment
• Complimentary coffee, tea, and water available for employees