Administration Executive

  • Mriehel Bypass, Birkirkara, Malta
  • Full-time

Company Description

Mekanika is a leading operator in the Building and Engineering Services Industry, specialising in mechanical and electrical contracting, HVAC solutions, lifts and escalators, industrial products and facilities management.

Job Description

The main responsibilities of this post will include:

  • assist the General Manager with any administrative duties;
  • creating and maintaining an effective filing system for all hard copies of records and data;
  • organising and arranging any requirements for expat employees, including work permits, renewals, travel and accommodation.
  • Prepare presentations, reports and charts as required.
  • Manage company (MRM) Management Review Meetings;
  • Manage the company administration team, officers and clerical duties;
  • Upkeep records of various company registers;
  • Manage the company`s marketing plan;
  • Act as central point for communicating and upkeep of SOPs and company procedures;
  • screening calls, enquiries and requests, and handling these appropriately;
  • timely responding to general correspondence and following up actions as required;
  • setting up meetings and taking minutes when required;
  • support the company in maintaining the ISO accreditations.


The ideal candidate will preferably possess the following:  

  • a minimum of ‘A’ level standard of Education or equivalent;
  • personal qualities of integrity, confidence, and commitment to the growth of the company;
  • excellent command of English and Maltese languages;
  • excellent communication skills;
  • be motivated in leading and supporting other officers
  • fully conversant with all Microsoft applications.

Additional Information

Mekanika which forms part of Gasan Group Ltd. ensures the ongoing investment of its human resources, by being committed to provide constant learning and development opportunities. We also award all our employees with several benefits which include Health Insurance, Life Assurance and Personal Accident cover as well as other wellness incentives such as free gym sessions and free mental health therapy sessions.