Kernel Afrika is a South African cyber security company that helps organisations protect their information, systems, and networks through security solutions, training, assessments, and risk mitigation services. With a focus on practical, real-world security challenges, Kernel Afrika supports businesses across Africa in building stronger cyber resilience.

Please note: Flint is recruiting on behalf of Kernel Afrika for this role. The successful candidate will join the Kernel Afrika team and will not be employed by Flint.

Position Summary

The Sales Administrator will provide structured administrative support to the Sales Manager and assist with the smooth running of internal sales administration processes within the business. This is a junior-level role suited to a highly organised, detail-oriented individual who can manage documentation, maintain accurate records, assist with quote preparation, and support the Sales Manager with day-to-day administrative requirements.

The role is primarily internally focused and is not intended to be a customer-facing position. The successful candidate will work closely with the Sales Manager and internal team members to ensure that sales administration is handled accurately, timeously, and professionally. While the position may include limited office administration and limited finance-related support, the core purpose of the role is to enable the Sales Manager to operate efficiently and effectively.

Role Purpose

The purpose of this role is to provide reliable administrative support to the Sales Manager by assisting with sales documentation, internal coordination, quote preparation, information management, scheduling, and general sales administration. The Sales Administrator will help ensure that sales-related tasks are well organised, properly documented, and completed within required timelines.

Key Responsibilities

Sales Administration Support:

The Sales Administrator will assist the Sales Manager with the coordination and completion of internal sales administration tasks. This includes preparing, updating, checking, and filing sales-related documents, ensuring that information is complete and accurate, and supporting the internal workflow required to progress sales opportunities from an administrative perspective.

Responsibilities include maintaining organised sales records, assisting with internal documentation, supporting quote preparation, and ensuring that relevant information is available to the Sales Manager when required. The role requires strong attention to detail and the ability to work methodically across multiple administrative tasks.

Sales Manager Support:

The Sales Administrator will provide administrative support to the Sales Manager as required. This may include calendar support, meeting preparation, document preparation, internal follow-ups, report preparation assistance, and general task coordination. The role is intended to reduce administrative pressure on the Sales Manager and support the efficient running of the sales function.

The successful candidate should be comfortable taking direction, prioritising tasks according to business needs, and following through on assigned actions. As this is a supporting role, flexibility and responsiveness will be important.

Quote Preparation and Sales Documentation:

The Sales Administrator will assist with quote-related administration, including capturing relevant information, preparing draft quotes, checking quote details for accuracy, formatting documents, and ensuring that quotes are processed through the appropriate internal systems. Xero will be used as the primary system for quote-related tasks.

The role may also include maintaining templates, assisting with supporting documentation, and helping to ensure that quote records are complete and accessible. The Sales Administrator will not be expected to lead commercial negotiations or manage customer relationships.

Internal Coordination:

The role will require coordination with internal team members to obtain information, confirm administrative details, and ensure that sales-related tasks are completed efficiently. The Sales Administrator may assist with gathering internal inputs, following up on outstanding information, and keeping relevant documentation updated.

This coordination will be internally focused. The position is not intended to involve direct customer contact, and any external communication should be limited and only undertaken if specifically instructed by the Sales Manager.

Systems, Data and Record Management:

The Sales Administrator will be responsible for maintaining accurate records and supporting good administrative discipline across the sales function. This includes using Xero for quote-related administration and working with other approved systems as required on a limited basis.

The candidate should be comfortable working with Microsoft 365 or similar productivity tools, including Word, Excel, Outlook, Teams, and shared file storage. Accuracy, confidentiality, and consistency are essential when handling internal sales information and business records.

Limited Office Administration:

The role may include limited office administration duties connected to the smooth operation of the Bryanston office. These duties may include basic coordination of office supplies, assisting with internal office arrangements, helping with meeting room readiness, and supporting general office organisation when required.

Office management is not the primary focus of the role. These responsibilities should remain secondary to the role’s core sales administration and Sales Manager support duties.

Limited Finance-Related Administration:

The role may include limited finance-related administration, primarily in relation to quote preparation and related internal sales documentation. The Sales Administrator may assist with checking administrative details, ensuring documents are correctly prepared, and supporting quote-related workflows in Xero.

The role is not intended to carry broader finance responsibility such as bookkeeping, account reconciliation, debtors management, supplier payments, or petty cash management unless separately assigned by management.

Matric or equivalent qualification required. A certificate or diploma in administration, business administration, office administration, or a related field would be advantageous.

Approximately 1 to 2 years of administrative experience preferred.

Working knowledge of Microsoft Office or Microsoft 365 is required. Experience with Xero is advantageous but can be developed. 

Travel: Occassionally

Salary: Market related, negotiable 

Type: Full-time

How to Apply:

• Please respond by uploading your full updated CV.

• Short-listed candidates must be available for an interview process online and in-person at our Bryanston office. 

• No telephonic enquiries, please.

• If you do not receive a response to your e-mailed CV within fifteen working days of sending it, please consider your application unsuccessful.

• Please do not respond to this ad if you do not match all the criteria for this position.