Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. 

We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting and dynamic industry.  

Responsible for organization and coordination of CEO office operations, procedures, and resources. This individual will perform a wide range of administrative, coordination and support activities; and provide tactical assistance to CEO.

KEY ACCOUNTABILITIES:

Generic Accountability

• Manage the office of the GCEO and its resources to ensure efficient and effective co-ordination.
• Act as the ‘go to’ point for the office and ensure that all enquiries and their responses are managed and turned around in a highly efficient and informed manner.
• Support the GCEO on all management related aspects and act as an effective coordinator across all divisions on various projects, initiatives key to the business strategy and its execution.
• Manage the engagement, communication, and relationships with the GCEO’s internal and external stakeholders.

Specific Accountability

• Provide office management support to Group CEO Office on all day-to-day activities.
• Initiate and manage regular Management meetings to review budget, strategy/Balanced Scorecard etc.
• Ensure the GCEO is prior briefed and informed as to all meetings, review, and decisions to be taken prior to the relevant deadlines and date of meetings.
• Manage diaries and arrange several meetings and committees for GCEO Office.
• Plan and book overseas travel in liaison with international team, clients and external parties.
• Manage the review of monthly /quarterly report on costs / expenses including all business trip and corporate credit card expenses on quarterly basis.
• Work with colleagues from GHR, IT and other support divisions to ensure coordination with different business departments.
• Approve in case of delegated authorities for all business trips, expenses and hiring requests received on various systems like Oracle, IT portal and other internal systems.
• Management of the Leave Schedule, Mid-Year/Annual reviews, appraisal and staff promotion process, in line with HR Policy & Guidelines.
• Responsible to track, monitor and consolidate various reports as and when required.
• Oversee and manage pool resources such as Assistants, Receptionist and office boy.

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Minimum Qualification

• Strong organizational skills
• Strong time management skills
• Strong negotiation skills
• Ability to set priorities
• Good communication skills
• An action and solutions orientated person

Minimum Experience

• Minimum of 12 years of relevant experience in CEO office management preferably in the banking sector and financial institutions.