Join the UAE’s largest bank and one of the world’s largest and safest financial institutions. Our focus is to create value for our employees, customers, shareholders and communities to grow through differentiation, agility and innovation. We are looking for top talent and your success is our success. Accelerate your growth as you help us reach our goals and advance your career. Be ready to make your mark a top company, in an exciting & dynamic industry.

Job Purpose 

As a Specialist primary focus of the role will be maintaining accurate and up to date information related to job positions, hierarchies and organization structures. Collaborate closely with HR Business Partners, Organization Effectiveness Team and HR Resourcing team to ensure efficient and effective position management process.

Key Accountabiltiies

• Oracle Position Data Administration: Manage and update position data in Fusion HRMS, including creating positions including creating new positions, modifying existing positions, and deactivating positions as required

• Position Hierarchies: Develop and maintain position hierarchies and relationships within the Fusion HRMS to accurately represent the organizational structure.

• Organizational Structure Management: Collaborate with HRBPs and other stakeholders to ensure that the Oracle HRMS reflects the organization's current structure and hierarchy.

• Position Control: Implement and enforce position control mechanisms to manage the allocation and assignment of positions within the organization.

• Workflow and Approval Processes: Configure and maintain position-related workflow and approval processes within the Fusion HRMS, ensuring that position changes follow appropriate authorization channels.

• Reporting and Analytics: Prepare reports, dashboard and data analysis related to position management, such as headcount, vacancies and share with stakeholders.

• Data Integrity and Compliance: Ensure the accuracy, completeness, and integrity of position data by conducting regular audits, data validation, and quality assurance checks.

• System Enhancements and Upgrades: Identify opportunities for system improvements and share the requirements with HR Technology team and also participate in design and testing activities

• Documentation and Training: Support developing SOP and process related to position management processes and procedures

• Vacancies Reconciliation: Conduct monthly session with Resourcing Team to reconcile vacancies in the system and prepare reports

• Update and maintain up-to-date Position Management Database (PMD)

•  Publish the Position Management Database in HR systems in line with HR stakeholders needs twice a week

• Refresh Position Management Database on daily basis to ensure all boxes are accurately mapped with the position codes.

• Collaborate with Talent Acquisition, HR Business Partners on any position related queries

• Liaise with HR Business partners to Delete/Freeze position codes and boxes

Minimum Qualification

• Bachelor’s degree in HR, Business Administration, or related discipline.

Minimum Experience

• 3 years’ relevant experience in position management or similar positions in the HR function
• Fusion HRMS experience is preferred