Founded in 1996, FOODMatch is a producer and importer of Mediterranean specialty foods with expertise in traditionally and responsibly sourced olives, antipasti, spreads, sauces, and ingredients.  FOODMatch plays an integral role in ensuring the quality of our products. The FOODMatch difference begins in the fields and groves. We are vertically integrated with our partners to ensure that each step along the production chain is completed to meticulous standards: from irrigation and pruning, to harvesting, sorting and stuffing by hand, to expertly curing and preserving, we ensure each ingredient delivers its natural flavor, color, and texture. Simply put, no detail is spared.

Mission: Through the hands of our growers we create great tasting, responsibly produced, authentic foods that nurture community and enhance your quality of life.

The Purchasing Agent is responsible for purchasing products from the specific vendors he/she is assigned to.  It is the Purchasing Agent’s responsibility to monitor all purchase orders (PO’s) submitted to each vendor, track plant production and modes of transit to ensure timely product arrival and to maintain pre-determined inventory levels.  In order to maintain desired inventory levels, the Purchasing Agent must review current movement and account for future sales.

Essential Functions 

PURCHASE ORDERS/SCHEDULING PRODUCTION/PROJECTIONS

• Send orders to each plant based on current and anticipated usage
• Coordinate production with the plant, and follow up with them, so orders ship in time to meet FOODMatch’s requested warehouse arrival date
• Arrange transit of the order with the corresponding freight forwarder or trucker to ensure timely delivery to destination
• Make sure vendor price lists on the server are always the most current
• Make sure all pricing on PO’s is correct, invoices are approved and submitted to Accounting before the payment deadline
• Send crop projections to suppliers when required
• Meet with the Purchasing Manager to make sure they’re following purchasing protocol and review/discuss pending issues

LOGISTICS

• Make sure all shipments arrive in the most economical way possible while also arriving within the required lead time
• Follow up with the corresponding freight forwarder/trucker to make sure the shipment stays on schedule
• Follow up with the Logistics Department if shipping information needs be updated, delivery of a container to the warehouse must be expedited, and/or we need to receive the warehouse unloading tally right away
• Make sure Logistics Dept. has the lot numbers to receive the shipment

QUALITY CONTROL/ASSURANCE TEAM

• Work with the QC Team when a product must go on hold, not shipped, and/or not ordered due to quality or specification issues
• Re-arrange inventory and/or purchasing patterns accordingly until issue is resolved
• Inform QC when the 1st shipment of a new item, new recipe or new crop is arriving for their review

SALES TEAM

• Follow up with the sales team on new items that will be ordered by new or existing customers.  Be sure to receive projected usage and launch dates, and purchase the appropriate quantities in time for sales to begin.
• Contact the corresponding sales person when existing or new customer usage is not in line with what has been projected or suddenly differs from long term sales history
• f the Assistant notices a customer’s usage has changed, new data must be received from the sales person in order to adjust PO’s and maintain inventory levels

Qualifications

• Proactive communicator; excellent written and verbal skills
• Must display a high level of professionalism with the ability to maintain sensitive and confidential information
• Proficient in Excel
• A love of good food and interest in the specialty food industry is a bonus!

Requirements 

• Degree in Supply Chain Management and/or prior Purchasing experience
• Minimum of 2 years in a similar role

Location/Travel Requirements

• This role is a hybrid role (3x in office/2x days remote) based out of the New York office

COVID-19 Safety Protocols

• All FOODMatch employees are required to be fully vaccinated. Employees must show proof of full vaccination at the time of hire. 

To Apply:

• Interested candidates must submit a resume
• No phone calls, emails, or recruiters, please

FOODMatch offers a comprehensive benefits package and competitive compensation based on experience. We are an equal opportunity employer and value diversity. All employment decisions are made on the basis of qualifications, merit, and business need.  

All your information will be kept confidential according to EEO guidelines.