• “We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics.

• 15,000 trained professionals

250+ locations worldwide

• Fortune 500
• Globally unified systems

Performing daily accounts payable activities mainly process incoming invoices daily and making sure they are paid on a timely basis. Making sure the exceptions on the invoices are being solved quickly with having good interaction between de several departments. Checking statements and provide feedback to the vendors about their outstanding invoices.

Tasks and Duties:
For detailed job-specific tasks and duties completed on a regular basis by the employee, please reference the Accounting Standard and Procedures   on Insite. This section lists job-specific tasks and duties, such as the ones listed below, that are completed on a regular basis by the Accounting Agent. 

•    Review and submit payable detail in accounting system, ensuring overhead expenses are allocated to the correct cost center, operational cost is matched against the appropriate provision and Tax is accounted for
•    Setup and maintain service provider account in GCI system
•    Update vendor statements 
•    File invoices, statements and any accounting related documents when necessary 
•    Ensure communication with local branches                                                                                 
•    Works with internal customers in Operations to provide support and assist with cost accounting and billing  
•    Build good relationships with Vendors in order to accomplish efficient process changes if needed 
•    Timely pay invoices to our service provider in order to maintain our credit.
•    Review, approve and support other Expeditors employees with their expenses in Concur.
•    Checking and provide feedback towards our service providers about their outstanding invoices 
•    Check and making sure intercompany invoices are collect and paid timely towards other offices 
•    Settle the balance on invoice level between departments by matching invoice vs protection
•    Prepare and support supervisor with creating and follow up on the BNP report
•    Weekly 1 on 1 meeting with Operational departments
•    Other tasks/duties as deemed appropriate by your management team.
•    Support Accounting Department with miscellaneous projects and assignments

Physical Demands 

•    Use of standard office equipment - computer with keyboard and mouse, phone, fax/copy/scan machine, etc.  
•    Write with pencil/pen/marker   
•    Functions performed primarily while seated at desk 

WHAT WE EXPECT FROM YOU: 

Expeditors Key Performance Expectations 
This section lists the core business-critical performance expectations applicable to all Expeditors employees, regardless of position, and should not be edited. Note that these expectations are found in employee’s My Development Plan view (listed in the SKILLS tile) and in the employee’s performance evaluation in the Professional Development Center.  
 
•    Exceptional Customer Service: 
Exceeds customer expectations by anticipating, understanding and meeting needs. Is proactive and when issues arise, is timely and resolute in solving problems, including escalating to management when necessary. Builds rapport and exhibits empathy during interactions, and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers, service providers) and internally (other Expeditors offices/employees). 
 
•    Job Execution: 
Consistently completes quality work that matches job expectations.  Is committed to operational excellence and continuous improvement for own job function and across the network.  All activities are compliant with company policies/procedures and code of business conduct and with government regulations. 
 
•    Reliability: 
Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized, manages own time effectively and can prioritize. 
 
•    Collaboration: 
Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing, without request, to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay. 
 
•    Communication: 
Effectively listens to others and communicates (verbal and written) in a professional manner, both internally and externally. Provides relevant and timely information to co-workers, customers and service providers.  Answers phone calls and responds to voicemails, emails and other communication according to Expeditors' standards. 
 
•    Culture: 
Exhibits and promotes the company’s 10 cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.   
 
•    Personal Growth and Development: 
Participates in training within the company’s guidelines, completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self, including participating in a development plan as appropriate. 
 
Accounting Agent Job-Specific Performance Expectations 
This section lists the core business-critical performance expectations applicable to all Accounting Agents, regardless of department or position, and should not be edited. Note that these expectations are found in employee’s My Personal Development Plan view (listed in the SKILLS tile) in the Professional Development Center.  
 
•    Timely and Accurate Accounting Processing 
Depending on the role, one or both  below may apply to the accounting clerk.   Payables: Manages the accounts payables processes, including setting up service provider accounts, receive, review, approve and records payables accurately and timely, as per Expeditors' accounting policies. Manages the disbursement process to ensure service providers are paid accurately and timely.   Receivables: Manages the accounts receivables process, including receiving, safeguarding, and recording customers’ receipts, as per Expeditors' accounting policies. Assists in the credit management process to ensure customers remain within agreed credit and payment terms.  
 
•    Accounting Exception Management 
Proactively monitors exception reports to identify problems on accounts, analyze exceptions and to effectively resolve issues with internal and external 
 

•    Bachelor’s degree in accounting, Business Administration, or equivalent required
•    Good computer skills (Word, Excel, and familiarity with PowerPoint) – Power BI (desirable) 
•    Minimum one year of relevant experience in accounting and/or industry
•    Must not require future sponsorship for employment Visa
•    Must have the ability to work overtime in support of department needs
•    Basic to Intermediary in English, both written and verbal (A2 – B1)
•    Fluent in Spanish, both written and verbal  
•    Ability to multi-task and prioritize throughout the workday while remaining focused and organized 
•    Demonstrated ability to be pro-active in thought and action 
•    Strong organization skills
•    Analytical with strong attention to detail
•    Effective interpersonal skills, including proven ability to listen, comprehend, effectively communicate clearly and concisely to obtain positive results
•    Ability to work independently and in a collaborative team environment
•    Willing to pitch in and help on last minute projects or assist team members
•    Excellent written, verbal, and interpersonal communication skills.
•    Comfortable with numbers and basic mathematical skills
•    Has a demonstrated strong work ethic, and reliability
•    Comfortable working in a professional business environment
•    Technically proficient and have strong accounting, analytical, financial modeling, and research skills 
•    Excellent organization skills and detailed-oriented 
•    Motivated self-starter and work with urgency 
•    Ability to adapt through change 
•    Work in a team-oriented atmosphere