Accounts Payable Supervisor

  • Paseo Colon #3659, Col. Jardin, Nuevo Laredo, Tamaulipas, Mexico
  • Full-time

Company Description

As a Fortune 500 company, Expeditors employs more than 16,000 trained professionals in a worldwide network of over 329 locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customize solutions and seamless, integrated information systems. Our services include the consolidation and forwarding or air or ocean freight. Customs brokerage, vendor consolidation, cargo insurance, time-define transportation. Order and risk management, warehousing. distribution and customized logistics solutions. Expeditors is headquartered in Seattle, Washington.

Job Description

Scope of Position

Manage Accounts Payables processes, including setting up Service Provider accounts, receive, review, verify, approve and record payables and manage the disbursement process to ensure Service Providers are paid timely.

Metrics:

People:

•Timely & Valuable Performance Reviews & PDP every 12 months and 1-1s every 3 months.

•All team members to complete 52 hour training per year (4.33 per month).

•All team members to complete all mandatory training timely.

•Employee Survey (direct reports) - Use team feedback to adapt and maximize the leadership quality and impact.

 

Training:

•Comply with the 52 hour training per year (4.33 per month).

•Complete all mandatory training timely.

 

Administration and Personnel Management:

•Exemplify and Teach Our Culture, Mission and Goals.

•Follow the 10 Critical Success Factor.

•Own your self-development. Prepare, follow-up and execute on your personal development goals.

•Understand and implement the company controls, policies, procedures, processes, applications, tools, and systems.

•Support in establishing a structure to cover the department's needs, taking into account future growth.

•Ensure that the department is properly staffed, structured and organized to avoid work overload, delegate activities with proper guidance and training, and interview regularly.

•Manage and monitor internal service execution within the Accounting department.

•Be a point of escalation for issues related to accounting. Ensure oversight, including self-assessments and daily monitoring so that issues are resolved at the root cause level.

•Ensure that accounting staff meets their work schedules and report on time the payroll to the administrative area.

•Build healthy cross-functional relationship. Ensure a healthy work environment, promote team spirit and cohesiveness in the department as well as working together with other teams.

•Participate on initiatives and projects of the Accounting team.

•Participate in other departments meetings, support projects and initiatives at every level.

•Completing timely and valuable Performance Reviews & PDP every 12 months and 1:1s.

 

Finance & Operations:

•Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.

•Safeguard assets of the company by effectively managing the daily Accounts Payable and Disbursement operations, ensuring only valid liabilities of the company are met.

•Coordinate the A/P Processes to receive, review, verify and approve Service Providers timely.

•Assist in Internal Control Evaluations and Internal/External Audits by preparing required           information/documentation.

•Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision, and Tax is accounted for.

•Perform Service Provider payable audits on a regular basis to check bill charges to agreed rates and services are accounted for in the correct product and cost GL.

•Support Accounting Department with miscellaneous projects and assignments.

•Ensure compliance in following all company policies and regulations. Perform with outstanding integrity and pride.

•Reconcile accruals.

Follow up corporate guidelines on Service Providers Bank account set up and maintenance.

 

Key Deliverables:

•Safeguard assets of the company by effectively managing the daily Accounts Payables operations and assisting in the Credit Management operations thus improving cashflow and liquidity.

•Generate and deliver timely Statements, and perform timely reconciliations.

•Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice and proper backup to the payable in exp.o Accounting).

•Works closely with the Accounting and Operational teams to review processes, implement best practices and improve productivity.

•Actively participate in the optimization of tools and continuously improve the efficiency and quality of the service. Set the tone of this environment within payables department.

•Produce Exception Reports for the Weekly AP Meeting per company AP Goals, Aging Analysis, No Reserves, 100% Payment within Terms.

•Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.

•Escalate problems or concerns to Accounting Manager, product and service managers and/or Operations Manager and DM as necessary.

 

Compliance:

•Understand and comply with company internal controls, specifically the Fınancıal Process Control Documentation.

•Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity.

•Maintain highest compliance levels for all applicable Accounting requirements.

 

Security, Health and Safety:

•Responsible to inform immediately to the Branch’s Health and Safety representative any unsafe condition, incident or accident, that could put employees at risk in the work place environment.

Qualifications

To be the most effective in this position we are looking for the following skills and experience:

•Degree: Bachelor's degree in Accounting /Finance.

•2-3 years of experience in Accounting.

•Ability to learn and apply global logistics industry processes and procedures.

•Exhibit a leadership style that empowers, coaches, mentors, and fosters a cohesive team environment always prioritizing employee satisfaction.

•Customer Satisfaction oriented.

•Strong interpersonal and communication skills, ability to communicate at all levels written and oral communication and presentations.

•Ability to relate and influence employees at all levels.

•Time management skills and attention to detail.

•Problem solving, analytical skill.

•Strong project management skills, and ability to multitask.

•Ability to complete work within standard procedures, guidelines and office policies.

•Self-driven personality.

•Computer skills, including data entry and knowledge of all Microsoft Office applications (intermediate level Excel skills).

•Hands-on user skills with Expeditors’ applications as needed.

•English and Spanish fluency.

•Team work oriented

•Be proactive and show ownership in the assigned responsibilities.

•Commitment to exemplify Expeditors’ culture at all times.

Additional Information

  • All your information will be kept confidential according to EEO guidelines
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