Team Assistant

  • Full-time

Company Description

Eurofins|BLC is a small but growing business specialising in testing and consulting and operates within the Eurofins Softlines and Leather division. Established for over 100 years specialising in leather, consumer and chemicals we have the technical pedigree and experience to provide targeted, testing and consulting solutions up and down the supply chain.

Eurofins|BLC is part of the Eurofins Scientific group which is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat to the water you drink to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

In 2021, Eurofins generated total revenues of EUR € 6.7 billion, and has been among the best-performing stocks in Europe over the past 20 years. Employs over 58,000 staff across a network of more than 1000 independent companies in over 54 countries and operates more than 900 laboratories

Job Description

The Role:

Primarily providing support to the Membership & Engagement team, as well as the greater team. Providing membership administration, finance administration, meetings and events support, and assisting the Head of Leather Working Group.

We need you to:

Provide member administration:

  • Day to day communications with our community of international members including responding to inquiries and managing the team inbox and answering the company phone, taking messages, and directing calls to the appropriate team member.
  • Processing membership applications, sending certificates and providing membership administration support.
  • Providing support with audit administration when required.
  • Maintaining membership data on the LWG website and approving members who have requested access, uploading logos, and other maintenance as required.
  • Responsible for policing external incorrect LWG logo use by members, incl. lapsed members.
  • Maintain accurate data on our CRM database including membership, subscription details plus data for mailings, correspondence, and voting rights.
  • Provide support in conducting member surveys

Governance, meetings, and events support:

  • Act as an executive assistant at the heart of the conversation where important decisions are made, recording and circulating minutes for our working groups and steering committees. This is an essential activity to reference discussions from our board meetings, as well as other meetings with members, which ultimately drives the future strategic direction of LWG.
  • Managing the Executive Committee election process for member representatives of our governing body, as well as ad hoc elections for relevant sub-groups.
  • Support the Communications and Events Lead with organization and smooth running of both in-person virtual meetings and events.
  • Arranging for resources and supplies to be ordered and delivered as needed by team members.
  • Preparation and on-brand formatting of PowerPoint presentations
  • Arranging virtual and in-person meetings internally, and externally with members and stakeholders, managing calendars and Doodle polls.
  • Liaising with the company’s travel agent to book flights and hotels for travelling staff members where necessary.
  • Be our Standard Operating Processes champion, ensuring they are correctly documented and indexed.

 Finance administration & due diligence:

  • Financial administration including but not limited to raising invoices, conducting purchase requisition signoffs, and supporting the team by answering finance queries.
  • Liaising with the Accounts team/accessing Xero to report on membership payments and reconcile data on Salesforce.
  • Chase late payments in a professional and friendly manner

Act as an Executive Assistant to the Head of Leather Working Group:

  • Use your excellent organizational skills to enable the Head of Leather Working Group to manage their time effectively across a broad range of priorities.
  • Proactively manage diaries and meetings, administration, and expenses.
  • Produce accurate and timely internal communications, liaising with the team to provide updates.
  • Preparation of regular reports, with occasional data analysis required.
  • Build a high level of visibility across the business and be a trusted partner for the team when support is required.
  • You will also need to provide administrative support to cover team members on annual leave.

Qualifications

 What we are looking for

  • Ideally, degree educated with a keen interest in sustainability, environmental sciences, or similar.
  • Excellent customer service and administration skills as well as the ability to manage your own workload and work within a team.
  • You need to have strong organizational and analytical skills, rigorous attention to detail, the ability to work to deadlines and competing demands, and a positive attitude to challenges.
  • Previous experience with a brand, non-profit or multistakeholder initiative, with transferable skills in this sector would be desirable.
  • Advanced skills in Microsoft Outlook, Word, Excel, Publisher, PowerPoint and database management
  • Ability to work remotely in the UK and willing to travel with the opportunity for occasional international travel.

 

Additional Information

Benefits:  

Competitive Salary, 37.5 hours per week, remote working, Life Insurance, Private Medical Insurance, Income Protection, Group Pension Scheme (match contribution of up to 5 %), Perkbox and free on-site parking 

About the role:

This is a newly created role and a great opportunity to join the small core Leather Working Group team working with international Auditors and Leather Manufacturers. The successful candidate will be integral in maintaining our standard-setting and assurance process. The right candidate will be a hard-working team player, keen to learn new skills whilst getting straight to work on current projects in a challenging yet rewarding environment.

Background to Leather Working Group:

Leather Working Group Ltd (LWG) is an international group of leather manufacturers (tanneries), brands and suppliers to the leather industry.  Their core focus is on driving continuous improvements within the global leather industry, through audit standards and projects.  The current membership base is made up of over 1,700 members and is continuing to grow as environment impacts and sustainability become more and more important to companies, as well as individuals.

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