Founded in 1997 by a Medical Doctor, Ergomed Plc is dedicated to the development of new drugs to save or improve lives. Operating with a global footprint in over 55 countries, Ergomed has the expertise to manage even the most challenging clinical trials.  Ergomed provides services to over 100 clients in a range of therapy areas but excels in the provision of services for  complex trials in Rare Diseases, Oncology and Neuroscience.

The Office Manager performs a variety of office support and administrative duties across Ergomed and PrimeVigilance businesses.

• General office administrative work and logistic support
• HR administration
• Administration and payment of salaries and invoices
• Preparation of monthly management reports
• Cooperation with the tax consultant for the preparation of the balance sheet and tax returns
• Monthly Processing cash flow, cash needs, payroll reports
• Processing ad hoc requests from the finance department
• Administration related to Annual leave, Sick leave, etc.
• Keeping and archiving records on all activities
• Assisting in production of various documents, reports, meeting minutes, etc.
• Assisting in activities related to the organization of diverse events (conferences, seminars, workshops, presentations, meetings of working groups and other types of business meetings)
• Maintaining office supplies inventory
• Monitoring office maintenance
• Travel arrangements (hotel accommodation, flights, transfers, etc.)

• High school diploma with administrative experience directly related to the duties and responsibilities above. 

• Ability to communicate effectively in writing and verbally 

• Ability to maintain confidentiality of records and information 

• Professional demeanor and appearance  

• Ability to provide comprehensive support for executive-level staff; proficient at scheduling meetings, coordinating travel arrangements, catering, and managing essential tasks 

• Provide administrative support activities with demanding time frames 

• Ability to develop and maintain administrative processes that improve accuracy, efficiency, and help achieve organizational objectives 

• Possess organization/coordination, analytical and problem-solving skills 

• Proficient in Microsoft Office, including mail merges and spreadsheets  

• Ability to understand and follow specific instructions and procedures  

• Knowledge of ordering and inventory control for office supplies and equipment  

• Must be punctual and dependable  

• Ability to create and edit written materials

• We offer a friendly professional working environment
• We offer a competitive salary plus a good benefits package
• We offer the chance to make a difference reporting directly to the HR Director