Ergomed is continuing to expand and is looking for a Contracts Associate to join our dynamic and rapidly growing organization.

• Ensure tracking, drafting and negotiation of accurate, legally binding, and effective client agreements that protect interests of Ergomed
• With oversight from the Director of Proposals, draft the initial contracts and/or amendments with the information received from Operations, Commercial as well as the Proposal and Budget Development team
• Support client calls to facilitate smooth negotiation when required
• Engage in direct client communication on small to mid-sized opportunities
• Administer contracts and change orders/amendments ensuring compliance with company policies acting as focus point for all communication with Legal, Finance, and Operations, and Commercial Disciplines for resolution of contract issues
• Ensuring all contractual documents and budgets undergo quality check and review
• Process final approved contract documents for signature; electronically via DocuSign or physically ensuring that the right stakeholders are engaged and informed timely with the background information provided
• Liaise with Project Managers, Finance and Analyst to investigate budget variances. Initiate and/or review proposed contract modifications and negotiate or refer to other internal departments for review as appropriate
• Provide regular updates to Director of Proposals of the status of contract negotiations
• Support Legal team in updating contract templates by providing information on the latest commercial terms agreed as well as input on the most negotiated clauses 
• Track contract expiration dates and proactively prepare amendments for an extension if applicable
• Update the sales tracking database
• Archive all contracts to an electronic database(s) as well as physically archive if applicable
• Perform checks at pre-determined frequency against archive and tracking database to ensure all is aligned
• Ensure all fully executed contracts are distributed to the relevant parties
• Working independently under time pressure to meet tight deadlines. Must be able to manage workload and prioritise activities to ensure timely completion of assignments

• Ideally a bachelor’s degree in Life Sciences or Business Management and a minimum of 1-2 years of work experience in a similar industry
• Strong initiative to learn
• Strong English written and oral communication skills
• Competent in Microsoft Word and Excel to intermediate level
• Proven ability to work well under pressure, managing multiple projects simultaneously to meet deadlines
• Ability to manage relationships and communicate with senior managers and directors SalesForce experience is desirable but not essential

Our Offer:

• Competitive salary
• Dynamic team of colleagues in a fast-growing company – possibility for your quick career growth
• Multicultural environment, English as a company language
• Strong emphasis on personal and professional growth