We are PrimeVigilance (part of Ergomed PLC), a specialised mid-size pharmacovigilance service provider established in 2008. We are proud to have achieved global organic growth year after year, with staff based across Europe, North America and Asia all covering services within: Medical Information, Pharmacovigilance, Regulatory Affairs and Quality Assurance. 

PrimeVigilance provides first class support to our small to large pharmaceutical and biotechnology partners maintaining long lasting relationships and has become one of the global leaders in its field. We cover all therapy areas including medical device. 

We love investing in our staff by providing an excellent training and development platform. We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved. 

Come and join us in this exciting journey to make a positive impact in patient’s lives. 

The PM Assistant supports the Project Management department by assisting Project Managers, Directors of Projects, and the Head of PM in a variety of administrative tasks. This role contributes to the efficient operation of projects through document management, data tracking, planning support, and organizational coordination.

Role and Responsibilities

• Organize and maintain project documentation
• Retrieve and track data for reporting and operational needs
• Maintain and manage the project archive
• Prepare document drafts and finalize layouts as needed
• Schedule and coordinate meetings and teleconferences
• Support the overall organization of the Project Management department
• Perform other administrative tasks as required to support departmental operations

A minimum high school diploma is required; a university degree is preferred.

0-2 years of relevant work experience in administrative or project support roles.

• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail
• Effective planning and time management abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work collaboratively in a team environment

Technical aptitude and willingness to learn new tools

Fluent in English.

Why PrimeVigilance?  

We prioritize diversity, equity, and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds, genders and ages can contribute and grow.   

To succeed we must work together with a human first approach. Why? because our people are our greatest strength leading to our continued success on improving the lives of those around us.  

We offer:  

• Training and career development opportunities internally   

• Strong emphasis on personal and professional growth  

• Friendly, supportive working environment  

• Opportunity to work with colleagues based all over the world, with English as the company language  

Our core values are key to how we operate, and if you feel they resonate with you then PrimeVigilance could be a great company to join!   

• Quality  

• Integrity & Trust   

• Drive & Passion   

• Agility & Responsiveness   

• Belonging  

• Collaborative Partnerships  

We look forward to welcoming your application.