Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients. 

At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people.

We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Join a supportive, professional team dedicated to delivering exceptional patient care in a dynamic healthcare environment.

Epworth Geelong is seeking an enthusiastic Ward Clerk to join our General Surgical team in a permanent part‑time role (32.5 hours per week), with flexibility in how these hours are worked.This is an exciting opportunity to become part of our Geelong surgical ward, which provides specialised care across a broad range of surgical services, including breast and endocrine, ENT, neurosurgery, plastics, vascular, hepatobiliary, colorectal, upper and lower GI, bariatric weight‑loss surgery, dental, and ophthalmology.

Reporting to the Nurse Unit Manager, you will be an essential contributor to the smooth and efficient administrative operations of the ward. Working closely with both nursing and medical teams, you will provide friendly, professional support to patients, visitors, and colleagues, helping to foster a culture of compassion, teamwork, and excellence.

Key Responsibilities

Your role will include:

• Delivering timely and effective administrative support to the nursing team
• Assisting the Nurse Unit Manager with ward and team administration
• Managing and maintaining accurate medical records
• Overseeing admissions, transfers, and discharges within patient information systems
• Providing a warm, professional first point of contact for patients and visitors

About You

You are a customer‑focused, proactive individual who thrives in a busy clinical environment and takes pride in contributing to high‑quality patient care.

You will bring:

• Previous experience in medical administration (hospital experience preferred)
• Knowledge of medical terminology
• Experience with IPM and healthcare systems
• Familiarity with hospital management or patient information systems
• Strong IT skills and confidence navigating multiple platforms
• Excellent communication, organisation, and time‑management skills

This role is ideal for an experienced Ward Clerk or medical administrator who thrives in a fast‑paced clinical environment and enjoys being at the heart of patient‑centred care.

Position Description       Inherent Requirement

About Geelong
Epworth Geelong, located adjacent to Deakin University’s Medical School in Waurn Ponds, is developing an environment of world-class health care and education to meet the needs of the expanding population of Geelong and South West Victoria. This brand-new hospital provides exciting career opportunities to doctors, nurses, allied health professionals and support staff. It features contemporary design, cutting-edge medical technology and best practice patient care, whilst offering a wide range of inpatient and outpatient medical, surgical and rehabilitation services.

Why Join Epworth?

At Epworth, it’s a community.

It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Epworth’s enhanced Not for Profit status provides the opportunity for employees to salary package up to $15,900 pre-tax annually, plus $2,650 meals and entertainment allowance leading to greater take home pay
• Discounted private health insurance
• Reduced cost of health services for you and your family at Epworth
• The largest educational scholarship program of its kind in Australia!

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier-free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

Ready to Make a Difference?

To apply, click the I'm Interested button to attach your CV and cover letter.

For more information about the role, refer to the attached position description or contact [email protected] or call (03) 9426 0606.

Apply now....we have over 8,000 perspectives at Epworth and we’re ready to welcome yours!

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.