Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation!

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Under the supervision of the Director of Operations, the Operations Manager is responsible for coordinating all activities within the Operations unit of the Sub Office in order to provide optimum and efficient support to the program teams in implementing the various projects.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities and Accountabilities

Finance

• Ensure that relevant, contextualized, and comprehensive finance procedures are implemented, periodically revised, and strictly adhered to/complied with
• Facilitate a sound internal control environment through adequate segregation of duties, appropriate approval thresholds, job rotations, approval of bank reconciliations, et cetera
• Act as a lead sub-office financial analyst, preparing sound expenditure forecasts, reviewing pipeline reports, and leading the implementation of variance reports raised in the budget to actual monthly reports
• Ensure that sub-office financial reporting is complete, accurate, and timely and that compliance issues related to the sub-office financial reports are addressed within 5 working days of receipt
• Supervise, coach, and capacity-build sub-office finance staff, identifying skills gaps and addressing them through job training, as well as recommending other appropriate external training

Procurement & Logistics

• Ensure that relevant, contextualized, and comprehensive procurement procedures are implemented, periodically revised, and strictly adhered to/complied with
• Coordinate the sub-office annual procurement planning cycle as well as manage a transparent and compliant selection of local approved suppliers list
• Act as property manager for the sub-office, assuming control of office inventory, and also the management of locally purchased supplies for sites. Will conduct an annual, documented physical verification of office assets, and will ensure that site supplies are comprehensively tracked and documented up to delivery to sites. Will ensure that all office assets are tagged and insured
• Provide high-level fleet management advice including optimal scheduling, documented analytic reports on vehicle usage logs vis a vis satellite tracking information, fuel consumption reports, and master calendar for all vehicles
• Supervise, coach, and capacity-build sub-office procurement staff, identifying skills gaps and addressing them through job training, as well as recommending other appropriate external training

Administration

• Develop, implement, and monitor a clear office access policy
• Develop tools for office supplies (kitchen, stationary, etc) monitoring and management and capacity build office administrator on effective use of the same
• Oversee service contracts for office repairs and maintenance, utility contracts as well as office leases, ensuring they are competitive and up to date
• Supervise, coach, and capacity-build sub-office administration staff, identifying skills gaps and addressing them through job training, as well as recommending other appropriate external training

Information Technology

• Ensure all IT policies and procedures are strictly adhered to, including the sub-office files backup procedures
• Ensure a comprehensive, documented sub-office disaster recovery plan
• Supervise, coach, and capacity-build sub-office IT staff, identifying skills gaps and addressing them through on job training, as well as recommending other appropriate external training

Human Resources

• Act as sub-office HR contact point, advising Yaoundé HRM on sub-office HR concerns and needs
• Provide support and guidance on completing performance appraisals, and supports Cameroon HR in ensuring the timely completion of performance evaluations
• Spearhead local recruitments as necessary with the guidance of Cameroon HR
• Ensure all HR Policies and Procedures at the sub-office are strictly adhered e.g. working hours policy, leave documentation policy, et cetera

Other Duties

• Support audits and compliance reviews conducted at the sub-office level
• Facilitate linkages and effective collaboration with sub-office program staff through regular meetings and other communication forums
• Oversee sub-office security needs in liaison with the Cameroon Associate Director of Operations
• Provide ad hoc reports on a need basis
• Other work-related duties as may be assigned by the supervisor

To be successful, you will have:

• Education & Experience

• Minimum master’s degree in a related Business Field;
• Minimum of 5 years of working experience in a similar position in a large organization
• Minimum three years working in donor-funded project accounting (preferably USG funded) at a senior level
• Working knowledge of English and French

Knowledge, Skills & Abilities:

• Excellent communication skills
• Well-developed interpersonal skills
• Strong work ethic and ability and willingness to work long hours
• Able to work in team settings and willing to learn
• Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
• IT Savvy, including accounting soft wares
• Willingness to travel

• Developing Others – Developing others is a person’s ability to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
• Managing Conflict – Managing conflict is a person’s ability to encourage creative tension and differences of opinion. He/she will anticipate and take steps to prevent counter-productive confrontations while resolving conflicts and disagreements in a constructive manner.
• Managing People – Managing people is a person’s ability to build and manage a workforce based on organizational goals, budget, considerations, and staff needs. He/she will ensure that employees are appropriately recruited, selected, appraised, and rewarded. He/she will also manage a multicultural workforce and a variety of workforce situations.

Qualified candidates should submit a CV and cover letter before October 12, 2025, at 5:00 PM (West Africa Time Zone):

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The positions are subject to the availability of donor funding.

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: call collect 770-776-5674), or online (English: www.reportlineweb.com/pedaids; all other languages: https://iwf.tnwgrc.com/pedaids).

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: collect 770-776-5674), or online (www.reportlineweb.com/pedaids).