Senior Grants and Contracts Administrator

  • Waltham, MA, USA
  • Employees can work remotely
  • Full-time

Company Description

EDC is one of the world’s leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live healthy, productive lives.

EDC is committed to diversity and inclusion in the workplace. Women, minorities, people with disabilities, and veterans are encouraged to apply.

EDC’s approach to equity, diversity, and inclusion is grounded in EDC’s commitment to respect the dignity of each individual. EDC has a commitment to promoting equity and access to high quality education and health services that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. EDC expresses its commitment to increasing equity through its strategies, services and products, which contribute to building capacity and transforming lives.

EDC is an Affirmative Action/Equal Opportunity Employer committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits.

Job Description

All staff are expected to communicate clearly and courteously; to develop positive relationships with internal and external contacts; and to adhere to EDC policies and procedures. 

The Senior Grants and Contracts Administrator, USD Programs:

1.      Acts as a primary liaison to designated Project Directors and other project staff in the administration of sponsored programs. Serves as the business contact for sponsors, subrecipients, and subcontractors for an assigned portfolio of international projects. 

2.      With the support of the OSP staff and the Office of Legal Affairs, as appropriate, participates in and makes recommendations regarding award, subaward, and subcontract negotiations, as required. 

3.      With the oversight of the OSP Director, manages proposal review and routing and provides analysis of cost proposals, with a special focus on accuracy of budget preparation and calculations and consistency with technical documents. Collects and reviews proposal materials and forms to prepare them for OSP Director review and institutional sign-off. Effectively communicates potential problems, and working with OSP Director, resolves accordingly.

4.      Collects and leads routine review of subagreement requests and participates in drafting subagreements. Informs OSP Director of any atypical circumstances, assigns risk evaluations, and recommends mitigation measures.

5.      Leads review and submission of routine compliance transactions such as sponsor approval requests; approves Professional Service Agreements.

6.      Oversees subrecipient monitoring for assigned awards.

7.      Develops and maintains up-to-date knowledge of Federal grant and contract regulations, with an emphasis on proposal and post-award guidelines and systems, and EDC’s policies and procedures. Responds to inquiries from project staff by providing information related to proposal requirements, award terms, and regulatory and compliance issues, with the oversight of the OSP Director. 

8.      Responsible for quality control of EDC’s grants and contracts database, which supplies critical business information to the financial systems and EDC community.

9.      Using OSP reporting tools, reviews reports on project, subagreement status and spending; identifies and carries out administrative actions based on the reports

10.   Performs special projects and other duties as assigned.


This position requires an experience in contractual processes; computer literacy; strong writing skills; demonstrable initiative; ability to work independently and effectively in groups; strong interpersonal & organizational skills; and a sense of humor. A positive outlook and the ability to adjust to changing priorities with a friendly and professional approach will contribute to success in this position.


This position requires:

  • Bachelor’s degree or an equivalent combination of education and experience;
  • 6-8 years related business experience
  • Substantial prior experience with federal grants and contracts including some experience interpreting contracts and grant regulations;
  • Excellent attention to detail and the highest standards of accuracy;
  • Strong mathematical and spreadsheet skills;
  • Proficiency with Microsoft Office Suite software
  • Proficiency with budget development and review;
  • Familiarity with contract negotiation and contract terms, including the Federal Acquisition Regulation;
  • Strong organization, time management, and communication skills;
  • Demonstrated ability to perform effectively in a fast-paced environment and ability to quickly adjust priorities in a deadline-driven environment; Ability to exercise sound judgment and to work well under pressure, take initiative, be flexible, be diplomatic, and handle highly confidential information appropriately
  • Willingness to contribute to the success of all department members by working in teams with a friendly and professional approach and with an emphasis on collaboration
  • Demonstrated growth mindset.

Additional Information

All your information will be kept confidential according to EEO guidelines.