Office Assistant- Kampala-Wakiso, Uganda - ICYD Activity

  • Kampala, Uganda
  • Full-time

Company Description

Education Development Center (EDC)

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.  EDC is committed to equity, diversity and inclusion in the workplace.

Job Description

Position Description 

The Office Assistant will be responsible for keeping the office environment clean, healthy and safe. This position reports to the Logistics Manager in Kampala and to the Senior Zone Managers in the Zonal Office.  This is a full-time position based in each of three Zonal Offices (Hoima, Mbarara, Kampala). 

  • Provide daily cleaning of the office including, desks, chairs, windows, walls, floors, office equipment and kitchens; 

  • Identify daily repairs and maintenance needed for any part of the office and its furnishings and report to the Logistics Manager for corrective action; 

  • Track and ensure availability of kitchen and cleaning supplies such as soap, detergent, water, tea, coffee, sugar, silverware, cups, dishware, towels, etc.; 

  • Provide tea and coffee for visitors as requested; 

  • Assist in the loading, unloading and movement of furniture, equipment, cargo and office supplies; 

  • Ensure garbage is emptied and garbage bins are kept clean; 

  • Act as backup to the receptionist in regard to welcoming and directing visitors, answering telephone, screen and direct calls, taking and relaying messages; 

  • Photocopy, scan and fax documents as requested; 

  • Actively participates in Collaborative, Learning and Adapting (CLA) processes in place within the project; and 

  • Perform other official tasks as may be assigned by the supervisor. 

Qualifications

Knowledge, Skills and Abilities: 

  • Working knowledge of standard office equipment e.g., fax, scanner and photocopier; 
  • Excellent communication and interpersonal skills; ability to work with all levels of staff; 
  • Flexibility in working hours and ability to work under pressure. 

The candidate for the position of Office Assistant shall have the following minimum qualifications: 

Education: 

Minimum of Uganda Certificate of Education (UCE) or equivalent. 

  • Skills and Experience:   
  • Six (6+) month's experience in the similar organization 
  • Ability to proficiently read, speak and write English; 
  • Willingness to help with basic office tasks, as needed;  
  • Careful with the handling of products and mixtures used for cleaning (chlorine, bleach, detergents, etc.); 
  • Reliable and punctual worker who is capable of performing routine tasks without supervision; 
  • Demonstrates ability to remain calm and work effectively in a fast-paced, team environment; 
  • Must be reliable, dependable, flexible and willing to work beyond routine hours. 

Language:  

Fluency in English is required. 

Additional Information

Application Instructions: 

Job closing date:    April 2,  2021 

To apply, Applicants are encouraged to visit the Careers Page at: https://go.edc.org/EDCUgandaJobs   

Applications submitted without a resume or CV will not be reviewed. 

Due to the volume of applications submitted, only finalists will be notified.  No phone calls, please. 

EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, and individuals with disabilities are encouraged to apply. 

This announcement is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents of this notice are the sole responsibility of Education Development Center, Inc. (EDC) and do not necessarily reflect the views of USAID or the United States Government. 

Note: EDC doesn’t solicit for money from applicants at any level of the recruitment & selection process