Senior Procurement Manager – Uganda – ICYD Activity

EDUCATION DEVELOPMENT CENTER (EDC)

Education Development Center (EDC) is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity, with a focus on vulnerable and under-served populations.  Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.   

EDC is committed to equity, diversity and inclusion in the workplace.

Project Description

The goal of the five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity is for Ugandan children and youth, especially the most vulnerable, to receive the support and services necessary to lead resilient, healthy, and productive lives. The ICYD Activity is expected to achieve the following:

1. Children and youth have improved learning outcomes;
2. Children and youth are safe and healthy in their community and learning environments; and
3. Youth practice positive behaviors and are able to make informed decisions about their lives and relationships.

This Activity will address the mutually reinforcing relationship between improving learning outcomes and improving wellbeing and employ a comprehensive approach that merges PEPFAR/OVC’s strengths in acute vulnerability stabilization with education’s broad protective effects.

Position Description

The Senior Procurement Manager will manage project procurement and ensure compliance with USAID regulations and EDC policy and procedures in support of project activities at the ICYD project headquarters and 6 zonal offices.  Duties will include the supervision of the day-to-day procurement functions with particular focus on complex, high-value and critical programmatic procurements such as print materials.  S/he will maintain a procurement process that is transparent, responsive and efficient in delivering goods and services on-time and within budget.  The Senior Procurement Manager will supervise a procurement assistant and report to the Operations Director. This is a full-time position based in Kampala, Uganda

The Senior Procurement Manager responsibilities will include, but are not limited to:

• In coordination with the Operations Director, ensure that procurement practices are in compliance with the project’s Policy and Procedures Manual and USAID rules and regulations;
• Manage the overall day-to-day procurement process.  Prepare requests for quotations and proposals, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project;
• Assist in preparing the annual procurement plan with support from the COP/DCOP, operations, finance, and technical staff;
• Work closely with the project technical teams and provide procurement guidance and assistance to trainings, events and activities that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies;
• Manage a procurement filing system and ensure that the minimum documentation referenced in the procurement threshold table is in each procurement file; 
• Ensure that all vendors meet the terms and conditions of the purchase order/contract through active contract management.  This includes written communication with the vendor to ensure on-time delivery, and that goods and services meet the specifications and are of the quality and quantity requested;
• Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;
• Coordinate market research in Uganda to verify availability and pricing for goods and services required by the project;
• Support project budget revisions by providing estimated pricing for goods and services; and
• Supervise the Procurement Assistant and provide on the job training in procurement functions and extend support to the project zone offices;
• Actively participate in Collaborative, Learning and Adapting (CLA) processes in place within the project.

Education:

Master’s degree in a field relevant to Business Administration, Accounting, Social Sciences, or another related field.

Skills and Experience:

• A minimum of 8 years of procurement management experience in Uganda including with USAID funded programs;
• Experience in competitive procurement of goods and services required (experience in the administration of subcontracts and purchase orders strongly preferred);
• Knowledge or drafting and tracking an annual procurement plan;
• Proven experience in maintaining a file system for procurements and ensure that the minimum documentation referenced in the procurement threshold is in each procurement file and fully compliant to USAID regulations;
• Detail-oriented and organized;
• Experience using computers and software at work and proficiency with MS Word and MS Excel is desired;
• Ability to work hands-on, independently, and within team in difficult work environment;
• Willingness to travel frequently to provinces and districts covered by the project.

Language:

Fluency in English is required.

Application Instructions:

Prior applicants should not RE-APPLY.  Job closing date: October 2, 2020.

Applications submitted without a resume or CV will not be reviewed.

Due to the volume of applications submitted, only finalists will be notified.  No phone calls, please.

EDC is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, and individuals with disabilities are encouraged to apply.

 This announcement is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents of this notice are the sole responsibility of Education Development Center, Inc. (EDC) and do not necessarily reflect the views of USAID or the United States Government.