Hello, we are Edify, one of the highest-ranked IT companies in Costa Rica and Central America according to Great Place to Work ®.

We're a consolidated technology services consulting firm specializing in education technology. We deliver unbelievably creative and rock-solid solutions for a wide range of clients, including major corporations, startups, educational institutions, and non-profit organizations.

At Edify we believe that bored employees make boring products. Here, there's no such thing. We help our clients design, build and run some of the most interesting ventures in the industry while promoting a warm, friendly and cooperative culture. Work and life should definitely be buddies, so we're serious about cultivating a great work environment.

At Edify, the Administrative Assistant performs a variety of administrative and clerical tasks that require responsibility, excellent oral and written communication skills, and the ability to organize work and manage time effectively. 

A successful Administrative Assistant ensures the efficient and smooth operation of a number of day-to-day operational activities, including (but not limited to) duties in the following areas:

Accounting & Finance

• Execute approved payment

Physical Asset Management

• Assist in tagging, delivering, and tracking physical assets (e.g., computers, ergonomics equipment, etc.)

People Management

•   Attendance Management
•  Maintain holiday, vacation, license, and leave calendars
•  Assist in registering and tracking leave requests
•  Coordinate medical leave and licenses with CCSS and INS

 Compensation & Benefits Management

•  Assist in implementing, communicating, and tracking the use of benefits packages

Culture & Climate Management

• Assist in organizing social events, team-building events, and extracurricular activities

Facilities Management

•  Assist in compliance with commercial and municipal license regulations

 Office Management

• Answer phone calls and emails
•  Coordinate and schedule meetings, appointments, and package deliveries
•  Organize and maintain physical documents stored in office filing cabinets
•  Provide general logistical support to employees and visitors, at the office as well as in relation to business travel
•  Scan and print documents upon request

  Onboarding/Offboarding

  Assist in onboarding and offboarding processes, including coordinating work sessions, allocating/deallocating company resources, and related activities

Record Keeping

 Maintain up-to-date records of non-sensitive employee personal information 

General

•  Assist in identifying, selecting, and interfacing with vendors and suppliers

•  Other assistance duties as required

• Intermediate conversational English (Common European Framework level B2+ or higher)

• 3+ years experience in similar positions

• Proactive, self-organized person

• Result-driven

• Ability to work in a multitasking environment

• Teamworking

• Experience using office software tools (e.g. Microsoft Office)

• B1 driving license (desirable)

We believe that work and fun can, in fact, coexist. To wit:

• Competitive salary in USD.
• WFH all week.
• Career path programs.
• $200 quarterly training subsidy. 
• Private health/life/dental insurance with PALIG (free for you, 50% discount to include for your spouse/children).
• Social Responsibility, Wellness, and Occupational Health committees to take care of ourselves and others.
• Very flexible schedule (objectives are what actually matter).
• Work-Life balance.
• Culture of integrity.
• Culture of knowledge sharing.
• Special time-off licenses for paternity, marriage, bereavement, and minor sickness (that may not require a CCSS incapacity).

Once we can go back to the office (1 day per week):

• Lunch is on us the days at the office.
• Free fruits to enjoy at the office Monday thru Thursday.
• There are always drinks and snacks in the kitchen.
• Private and secure parking space.
• Video game room.