Executive Assistant

  • Manila, Metro Manila, Philippines
  • Employees can work remotely
  • Full-time
  • Location: Philippines
  • Remote friendly: Yes
  • Department: Operations & People

Company Description

Specialists in industry disruption, eWave is an independent digital transformation agency with commerce at its core. Using service design thinking, we have an unwavering commitment to delivering experience-driven digital reinvention that inspires deeper relationships between brands and their customers.

Partnering with brands such as Nike, Canon, Coca-Cola Amatil, and Nestle, we work on some of the most exciting and innovative digital projects in the APAC market.

We are headquartered in Sydney, Australia, our team is our strongest asset, and together, we’re reimagining consumer needs using methods that bring our clients closer to their customers than ever before. We’re thinkers, we’re creatives, we’re technologists, and we’re looking for people to join us on our journey.

Job Description

We are currently looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

  • You will be primarily responsible for supporting a busy C-Suite Executive, also at times you will provide support to the wider executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • You will have the ability and aptitude to maintain and refine internal processes, as well as coordinating internal and external resources to expedite workflow
  • Manage communication between Senior Management and employees, combined with liaising with internal and external stakeholder on various projects and tasks
  • You will plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

  • Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to other senior executives
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, customer facing presentations and maintenance of relevant system and databases 
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Organize team communications and plan events, both internally and offsite

Qualifications

  • Relevant Tertiary Qualification
  • 6+ years experience in administrative role reporting directly to Senior Management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office, Google Suite and other office productivity tools, with aptitude to learn new software and systems

Additional Information

  • Rewarding Salary + Bonuses
  • Personal Growth Roadmap
  • Ongoing Performance Review & Mentoring Program
  • Certification Programs
  • English Training Program
  • Medical Insurance
  • Unlimited Annual Leave
  • Remote Work Opportunities
  • Corporate Events (eWave Annual Conference, New Year Event, Summer Corporate Event, Team Buildings, Go-Life Pizza Parties, Fruit Days)