Vice President of Market Rate Housing

  • 1950 Brighton Henrietta Town Line Rd, Rochester, NY 14623, USA
  • Full-time

Company Description

This opportunity is working for Baldwin Real Estate - a DiMarco Group Company which is a full-service development company that applies design and building concepts to meet 21st century building needs. Our specialty is the acquisition, planning, construction and management of commercial and residential properties.  The DiMarco Group family of companies also includes DiMarco Constructors, J DiMarco Builders and ADMAR Supply Company.

 

Job Description

BASIC FUNCTION

  • Responsible for maintaining the integrity of the physical asset and maximizing the financial returns from the property in accordance with the owner’s objectives.

  • Responsible for the recruitment, selection, training and supervision of all on-site personnel.

  • Assists the President, Management and other department and supervisors with special projects, administrative tasks, and other non-property management related work, to achieve the goals of the company.

  • RELATIONSHIPS

  • Reports to President of Property Management. 

  • Supervises all on-site personnel at properties assigned and personnel assigned to special projects.

  • Maintains direct relationship with Baldwin’s accounting department.

  • Maintains relationships with field representatives and supervisory personnel within Federal, State and Local regulatory agencies for all assisted-housing.

  • Maintains relationships with suppliers, vendors and professionals servicing the company of property.

  • RESPONSIBILITIES

    Maintaining the physical asset:

  • Delegates and supervises scheduling of maintenance work, and completion of all items identified on the annual preventive maintenance schedule prepared individually for each site;

  • Completes regular inspections and follow-up on maintenance work.

  • Selects, supervises, and reviews all contractual services.

  • Confirms that all vacant units / areas are ready to lease;

  • Assures that all tenant service requests are completed in a timely manner;

  • Regularly inspects grounds, interior hallways, and all common hallways;

  • Makes recommendations for physical repairs and/or replacements, and coordinates major capital improvements and property upgrading.

  • Perform inspections and prepare detailed punch lists after new construction / renovations are completed.

  • Marketing and leasing:

  • Supervises Property Manager.

  • Approves all advertising and marketing programs.

  • Assists in completing regular market comparisons.

  • Reviews weekly and monthly reports; traffic, turnover, rent roll, etc.;

  • Maximize occupancy at the highest possible rent schedules at each property; recommend and implement rent increases when appropriate;

  • Establish and maintain good community relations with employers, local governmental agencies, neighborhood groups, etc.

  • Supervises rent collection policies and implementation of collection programs.

  • Financial monitoring and control:

  • Prepares budget for all maintenance and operating line items prior to beginning of each calendar year;

  • Reviews monthly income statements, balance sheets and general ledgers and prepares explanations of variances on a quarterly basis;

  • Reviews tenant aged receivables on a monthly basis and takes appropriate collection action;

  • Approves all accounts payable for disbursement.

  • Reports and approves payroll information to the Accounting Department on a timely basis.

  • ADMINISTRATION

  • Prepares annual management plan with specific fiscal/physical administrative objectives;

  • Maintains property files and records.

  • Handles employee selection, training, and control, and assures that all supervised employees comply with the appropriate policies and procedures;

  • Establishes programs for employee development. Conducts workshops targeted at specific areas of operation.
  • Interfaces with outside professionals regarding legal, accounting, insurance, tax and other matters, as appropriate;

  • Handles any emergencies that may arise on site and prepares contingency plans to respond at any time to any “crisis” situation that may arise;

  • Communicates all problems and makes recommendations to President of Property Company.

  • Prepares monthly cover letter to be sent with the monthly financial report to clients where applicable.

Qualifications

Bachelor's degree in Management and 7-8 years of equivalent work experience in Property Management is a must have.

Excellent organizational skills are required, to include strong Excel skills.

Must have the ability to multi-task and possess the ability to handle pressure situations with ease.

Outstanding skills in developing and maintaining strong client relationships is a must.

Must have the ability to travel to client sites on a regular basis - this may include occasional overnight travel.

Ability to develop relationships within all layers of the organization is critical.

Competencies Required -  Excellent Problem Solving Skills, Project Management Skills, Project Management Skills, Interpersonal Skills, Oral Communication Skills, Written Communication Skills, Teamwork Skills, and Delegation Skills are all required to be successful in this role.

Additional Information

WHY WORK FOR DIMARCO?

Because we are part of a larger family of companies, we can put significant resources to work for our clients. Every day, DiMarco people demonstrate why we are leaders in our field with superior planning, competitive pricing and outstanding customer service.  Our visionary approach to development includes deployment of the best people, practices and technologies. In addition we use a partnership approach to project management, which results in work that consistently meets and exceeds the expectations of those we serve.