Carat is consistently ranked the #1 media agency in the world with over 12,000 experts in over 100 countries. We deliver an unparalleled capability to unlock real human understanding to connect people and brands by designing powerful and engaging media experiences. We are champions for meaningful progress and we strive to be a force for good—for our people, for our clients, for the industry and for our society. We keep our people at the center, creating space for growth, understanding, and learning so they can thrive. We embed diversity, in our mindset, in our solutions and in our teams to empower an inclusive, equitable and culturally fluent environment. Building this culture within our teams makes us better collaborators with each other and with our clients, driving better outcomes for all. Carat is an agency of dentsu.

The Executive Assistant will support the Business Lead for a large CPG account. The Executive Assistant must have the ability to work in close partnership with other members of the organization as well as independently on projects, from conception to completion.  Must work well under pressure in a fast-paced environment and handle a wide variety of confidential matters with discretion.  The ideal candidate will have the ability to exercise sound judgement on behalf of the Business Lead and leadership team with a variety of situations as necessary and appropriate.

This role is a varied and busy role that will span all aspects of the media business function including close collaboration with senior clients and senior internal collaborators. This role will manage the implementation and execution of team rewards and recognition, serve as a liaison between the account leadership and account team, as well as provide daily support to the entire leadership team.

The purpose of this role is to provide high-level administrative support to Leadership of a specific Carat account and local executive.

• Manages a full range of highly confidential/administrative support tasks, exercising sensitivity, tact, and diplomacy
• Acts as first point of contact for all queries – screen, redirect and action all incoming matters, following up where required
• Prepares complex correspondence, reports, presentations, agenda, minutes, etc. using business software applications
• Receives and directs incoming calls (if applicable), visitors (if applicable), mail and e-mail, prioritizing communications as appropriate
• Responsible for maintaining files, records, calendars, and typically arranges business travel, coordinates meeting arrangements and tracks expenses
• Participates in the development and implementation of administrative standards, policies, and practices
• Manage, plan, and update calendars (internal and external meetings) by assessing competing priorities as well as proactive preparation of materials/context for meetings
• Expense Management:  Track and submit all expenses for reimbursement; approve direct report expense submittals on behalf of the Account Leadership Team
• Serve as liaison between cross-functional departments, external parties, and global business partners

The ideal candidate for this position must:

• Have previous administrative experience (5+ years)
• Have well-developed organizational and time management skills
• Be capable of proactively prioritizing responsibilities and exhibiting leadership skills
• Have the ability to work independently with minimal supervision; highly motivated
• Have the ability to multi-task proactively in a fast-paced environment
• Have excellent written and oral communication skills
• Have intermediate knowledge of Microsoft Office Outlook, Excel, PowerPoint and Word
• Have intermediate knowledge of Concur
• Be a team player and participate on a virtual admin team

Employees from diverse or underrepresented backgrounds encouraged to apply.
Dentsu (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and/or certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact [email protected] if you need assistance completing any forms or to otherwise participate in the application process or to request or discuss an accommodation in connection with a job at the Company to which you are applying.#LI-DL1