At Deloitte, our Purpose is to make an impact that matters for our clients, our people, and society. This is the lens for which our global strategy is set. It unites Deloitte professionals across geographies, businesses, and skills. It makes us better at what we do and how we do it. It enables us to deliver on our promises to stakeholders, while creating the lasting impact we seek.

Harnessing the talent of 450,000+ people located across more than 150 countries and territories, our size and scale puts us in a unique position to help change the world for the better—by bringing together the services we provide, the societal investments we make, and the collaborations we advance through our ecosystems.

Deloitte offers career opportunities across Internal Client Services, Audit & Assurance (A&A), Tax & Legal (T&L) and our Consulting services business, which is made up of Strategy, Risk & Transactions Advisory (SR&T) and Technology & Transformation (T&T). 

Are you ready to apply your knowledge and background to exciting new challenges? From learning to leadership, this is your chance to take your career to the next level. 

About the Division

We have an opportunity for an experienced Senior Secretary, the role will ensure delivery effectiveness through secretarial support and office management for the Directors. This role will be responsible for client management, time management and other administrative related tasks. This role will report directly to the Partner/Director.

Learn more about us here

The Senior Secretary will ensure delivery effectiveness through secretarial support and office management for the Directors. Key responsibilities include:

• Manage diaries, prioritise meetings, and coordinate travel arrangements for Directors
• Handle confidential information and maintain discretion in all work matters
• Provide administrative support, including document preparation, correspondence, and presentations
• Organise and manage events, including booking venues and coordinating with internal and external stakeholders
• Process timesheets and expense claims, and manage office supplies and workspace
• Establish and maintain relationships with key client PAs
• Assist with client needs and follow up when necessary
• Communicate professionally with internal and external clients
• Utilise relevant software programs effectively (e.g., SAP, MS Office suite, Teams)

• Matric and Secretarial Certificate or Diploma
• 6 - 7 years’ working experience in a similar role
• 2 years’ working experience within an Executive/Senior Secretary role in a corporate environment
• Detailed knowledge of the standardised routines of the role
• Detailed knowledge of all programs relevant to the role eg. SAP, Outlook, Phoenix
• Proficient in Ms Teams, Word, PowerPoint & Excel

*Please note that this job advertisement provides a summary of the capabilities required and all candidates shortlisted will receive a full list of capabilities.

At Deloitte, we want everyone to feel they can be themselves and to thrive at work—in every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.

Note: The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive.  Deloitte may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements.

Be careful of Recruitment Scams: Fraudsters or employment scammers often pose as legitimate recruiters, employers, recruitment consultants or job placement firms, advertising false job opportunities through email, text messages and WhatsApp messages. They aim to cheat jobseekers out of money or to steal personal information.

To help you look out for potential recruitment scams, here are some Red Flags:

• Upfront Payment Requests: Deloitte will never ask for any upfront payment for background checks, job training, or supplies.
• Requests for Personal Information: Be wary if you are asked for sensitive personal information, especially early in the recruitment process and without a clear need for it. Fraudulent links or contractual documents may require the provision of sensitive personal data or copy documents (e.g., government issued numbers or identity documents, passports or passport numbers, bank account statements or numbers, parent’s data) that may be used for identity fraud. Do not provide or send any of these documents or data. Please note we will never ask for photographs at any stage of the recruitment process.
• Unprofessional Communication: Scammers may communicate in an unprofessional manner. Their messages may be filled with poor grammar and spelling errors. The look and feel may not be consistent with the Deloitte corporate brand.

If you're unsure, make direct contact with Deloitte using our official contact details. Be careful not to use any contact details provided in the suspicious job advertisement or email.