Deloitte provides audit, tax, consulting, and financial advisory services to public and private clients spanning multiple industries. With a globally connected network of member firms in more than 150 countries, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte has more than 415,000 professionals all committed to becoming the standard of excellence of professional services firms.

Deloitte’s professionals are dedicated to strengthening corporate responsibility, building public trust, and making a positive impact in their communities, and enjoy an environment of continuous learning, challenging experiences, and enriching career opportunities. All our professionals are united by our shared values, a set of core principles that guide our collective behavior. They set the expectations we have for one another and define how we, as stewards of Deloitte, should behave. They provide common ground to unite us across cultures and geographies. And, importantly, they help us to earn the trust and respect of our key stakeholders. Our shared values are: Lead the way, serve with integrity, take care of each other, foster inclusion, and collaborate for measurable impact.

Deloitte East Africa provides seamless cross-border services to multinationals, large national enterprises, small and medium sized enterprises, and the public sector, across three (3) countries in the region: Kenya, Uganda and Tanzania.

A career with Deloitte offers you the opportunity to engage with and work alongside leading corporations within the East African region, and an opportunity to start and grow your career within a dynamic and rewarding environment. You will get the support, coaching and training needed to advance your career in Kenya and within the East Africa market.

What impact will you make?

At Deloitte we have a clear purpose, to make an impact that matters to our clients, our colleagues, and our communities while you thrive in a dynamic culture of inclusion, collaboration and high performance. From professional development to leadership opportunities and career advancement, we empower our people to be their very best - because that’s how you make an impact.

About USAID Tujenge Jamii Project

The USAID Tujenge Jamii project is a five-year USAID funded service delivery project, providing HIV care and treatment, family planning/reproductive, maternal, newborn, child, and adolescent health (FP/RMNCAH), nutrition, and water, sanitation, and hygiene (WASH) services. The project is focused on increasing the use of county-led health and social services in four counties in Kenya, namely Baringo, Laikipia, Samburu and Nakuru.  

Program Objectives:

• Increased access and demand for quality HIV prevention services.
• Increased access and demand for quality HIV treatment services.
• Increased access and demand for quality FP/RMNCAH, nutrition, and WASH services.
• Strengthened capacity of county health systems, local partners, and communities to deliver quality health services.

Main purpose of the job

The Grants and Compliance Manager will provide overall technical support in the management of sub-grants, facilitate training and capacity building in program and finance management to subgrantees, support sub partners on  grant management and assist in reviewing sub agreements serves. S/he will be responsible for ensuring compliance with USAID rules and regulations, and legal and regulatory requirements governing USAID Tujenge Jamii Award as well Deloitte policies and procedure and law of Kenya that affect program implementation. S/he will oversee overall compliance in the project implementation from development of the workplans and budgets, reporting, sub granting process, and budget administration as assigned by the Chief of Party.

The Grants and Compliance Manager will be involved in developing and embedding best practices to comply with USAID rules and regulations, support sub awardees proposal budgeting, analysis of institutional income, USAID expenditure reporting tracking, monitoring and providing management information on key risks. The role holder will also support implementation of improved financial systems and processes to facilitate better donor reporting and compliance.

The Grant and Compliance Manager will facilitate and ensure recommendations from financial reviews, spot checks are implemented, and sub awardees have systems of tracking implementation to closure.

The Grants and Compliance Manager is responsible for processing and tracking sub awards and grants, obtaining and maintaining reports required from sub recipients, monitoring compliance with donor and Deloitte requirements, and handling correspondence, and other matters pertaining to grants and sub awards.

This position will be based in our Nakuru office in Kenya.

Compliance

• Perform compliance and systems monitoring and reviews for implementing partners/sub-recipient programs and project operations, this includes but not limited to the following: monitoring expenditure burn rate, variation between budget and actual expenditure, reviewing performance progress reports and flagging under performance where targets are not met.
• Develop controls and resource management systems, designed to minimize operational and compliance risks by identifying weakness in the sub awardees internal control system and recommend appropriate action.
• Coordinating and conducting compliance reviews.
• Develop metrics to ensure all sub-recipient compliance reviews at least twice annually.
• Evaluate the risk environment of sub-recipients and recommend the ones that need to undergo internal audits and follow-up on implementation of internal audit recommendations to ensure all are closed.
• Develop and utilize tools, templates and work processes that streamline efficient teamwork, operations and better use of project resources.
• Respond to specific sub-recipient compliance capacity improvement needs whenever need arises in order to have good program grant and financial management systems and improve internal controls and reduce costs.
• Draft concise and coherent sub-recipient compliance review reports that add value for subrecipients and management.
• Monitor the implementation of recommendations from compliance reviews, spot checks, internal audits and external audit verifications are implemented to closure by the sub-recipients.
• To facilitate the establishment by the subrecipients risk mitigation plan for all risks identified and recommend the best ways of addressing them.
• Facilitate and follow-up on timely submission of deliverables as per sub agreement requirements.

Grants Management

• Lead Pre-award assessment teams for prospective sub recipient organizations.
• Preparation of sub agreements and modifications as well as review budgets and workplans.
• Custodial responsibility of sub recipient files and documentation pertaining to sub awards.
• Review of sub recipients’ periodic financial reports and cash advance requests.
• Follow-up with subrecipients to ensure timely liquidation of advances.
• Monitoring of Sub recipient expenses and tracking of sub recipient budgets and investigate unauthorized variations.
• Development of training materials to support capacity of sub recipient organizations.
• Analysing sub recipient budget trends and making recommendations for cost control.
• Initiating and carrying out sub award close-out processes.
• Review expenditure reports and provide level of comfort that cost incurred meet USAID allowability criteria, that is costs are allowable, allocable, and reasonable.
• Performing any other duties as assigned by the supervisor.

• Degree in Finance and Accounting, Procurement, Economics and Auditing.
• Master’s Degree in Business, Procurement Accounting, Finance, Management, Auditing, Economics or related filed is an added advantage.
• A minimum of 7 years’ experience in the NGO sector in Senior Grants/Compliance/Audit management positions.
• In depth understanding and experience working with proposals and contracts from institutional donors.
• Experience of complex planning and budgeting processes including ability to provide clear guidance on donor policies and procedures.
• Ability to have a bird’s view of sub recipient organizations’ internal control systems and use comprehensive approach to developing approaches to address identified and emerging issues.
• Ability to motivate sub-recipient organizations with diverse backgrounds and expertise adopt good systems and practices that are responsive to the project’s compliance requirements.
• Possess strong interpersonal skills with sensitivity to cultural diversity and understanding of the political, ethical, and other issues that are addressed by the sub-recipients.
• Ability to adapt to the different organization levels as presented by sub awardees.
• Must be fully aware of USAID compliance requirements.
• Ability to identify opportunities to build capacity for program development staff and sub-recipient personnel based on observations and through sharing best practices.
• Demonstrate computer software expertise with Microsoft Office.
• Manage confidential and sensitive information.

Preferred Qualifications and Experience

• Skilled in field with sound industry and business knowledge.
• Demonstrated leadership skills.
• Proven ability to manage and execute projects.
• Good financial knowledge.

Behavioural competencies

• Excellent communication skills, both written and verbal.
• Good interpersonal and relationship building skills.
• Good Leadership, supervisory and influencing skills.
• Good coordination and organization skills.
• Strong client delivery focus.
• Adaptable, managing change and ambiguity with ease.
• Focus on quality and risk.
• Problem solving ability.
• Good business acumen.
• Diligent and quick learner
• Proactive and has the ability to assess a situation and independently take action to address it.

Your role as a leader

At Deloitte we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.

Leadership Capabilities

Living our Purpose - Builds own understanding of our purpose and values; explores opportunities for impact.

Influence - Actively focuses on developing effective communication and relationship-building skills.

Performance drive - Understands expectations and demonstrates personal accountability for keeping performance on track.

Strategic direction - Understands objectives for clients and Deloitte, aligns own work to objectives and sets personal priorities.

Talent development - Develops self by actively seeking opportunities for growth, shares knowledge and experiences with others, and acts as a strong brand ambassador Inspirational.

Why Deloitte?

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help build world-class skills in addition to hands-on experience in the global, fast-changing business world.

Deloitte opens the door to a career that can cross borders virtually and physically across the African continent and globally to gain experience and access projects beyond our borders. We value difference, and embrace people with diverse backgrounds, experiences, abilities and thinking styles.

Our purpose

Deloitte is led by a purpose: to make an impact that matters. Every day, Deloitte people are making a real impact in the places they live and work. We pride ourselves on doing not only what is good for clients, but also what is good for our people and the communities in which we live and work—always striving to be an organization that is held up as a role model of quality, integrity, and positive change. Learn more about Deloitte’s impact on the world. #Makinganimpactthatmatters

Recruiter Tips

We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview, we suggest that you do research to know some background about our firm and the business area you are applying to.

If you meet the above requirements, please visit our website, and apply online: Deloitte East Africa Careers portal. 

Your details will be treated with confidentiality and will not be shared with any third party.

Closing date: 1 September 2023

We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process. Women and Persons with Disabilities are encouraged to apply.

At Deloitte, we want everyone to feel they can be themselves and to thrive at work—in every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.