Deloitte is a leading global provider of audit and assurance, consulting, financial advisory, risk advisory, tax and related services. Our global network of member firms and related entities in more than 150 countries and territories (collectively, the “Deloitte organization”) serves four out of five Fortune Global 500® companies. Learn how Deloitte’s approximately 345,000 people make an impact that matters at www2.deloitte.com.

Deloitte is dedicated to providing value added solutions to our clients. We take pride in our reputation for providing a globally consistent quality service, an integrated approach and world-class expertise. Deloitte is renowned for its innovative and collaborative culture, where talented people work closely with like-minded individuals to achieve collective success.

Deloitte East Africa provides seamless cross-border services to multinationals, large national enterprises, small and medium sized enterprises and the public sector, across three (3) countries in the region: Kenya, Uganda and Tanzania.

A career with Deloitte offers you the opportunity to engage with and work alongside leading corporations within the East African region, and an opportunity to start and grow your career within a dynamic and rewarding environment. You will get the support, coaching and training needed to advance your career in Kenya and within the East Africa market.

What impact will you make?

At Deloitte we have a clear purpose, to make an impact that matters to our clients, our colleagues and our communities while you thrive in a dynamic culture of inclusion, collaboration and high performance. From professional development to leadership opportunities and career advancement, we empower our people to be their very best - because that’s how you make an impact.

About the Department

Deloitte’s Audit service offering utilizes a comprehensive methodology designed to bring our extensive professional and technical resources to audit engagements in an efficient, and cost-effective manner. In our audit process, we combine a rigorous risk and needs analysis, diagnostic processes, and a client service assessment structured to provide our clients with a superior audit clearly focused on them.

We currently have an exciting opportunity for a dynamic individual to join our firm as an Administration and Records Management Coordinator. This position will be based in our Nairobi office in Kenya.

Main purpose of the job

• The incumbent will be responsible for supporting the Firm and the Audit and Assurance team in the management of records and information as per Firm’s and regulatory standards, alongside providing administrative and project management support to the audit teams.

What you will do

1.Records and information management:

Firmwide:

• Manage Deloitte information registry to ensure confidentiality and security of information;
• Manage vendors providing document management services; and
• Ensure the file retention & disposition periods are adhered to in accordance with legal & regulatory policy on retention of information.

Audit department

• Manage signed financial statements and archival tracking;
• Ensure the document management system is operating as expected to enable auto-archiving to take place seamlessly;
• On a need basis, retrieve archived audit files and share with the team members as per the Firm’s information management policy; and
• Receive all departmental mail and channel to the relevant staff.

2. Administration & project management:

• Resourcing staff in the resource management tool & ERP;
• Managing the Customer relationship management tool and the contract management tool; and
• Support other ad-hoc projects.

• A Bachelor’s degree from a recognized university.
• At least 2 years’ experience in a similar role.
• Proficiency in Microsoft Office Suites.

Required competencies

• Excellent communication skills, both written and verbal
• Effective interpersonal and relationship building skills
• Strong client delivery focus
• Adaptable, managing change and ambiguity with ease
• Focus on quality and risk
• Sound problem solving, data analysis & project management skills
• Integrity
• Respect for others
• Flexibility and ability to handle pressure
• Ability to work as an individual or as part of a team.

Your role as a leader

At Deloitte, we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.

Leadership Capabilities

Living our Purpose - Identifies and embraces our purpose and values and puts these into practice in their professional life.

Influence - Builds relationships and communicates effectively in order to positively influence peers and other stakeholders.

Performance drive - Seeks opportunities to challenge self; teams with others across businesses and borders to deliver and takes accountability for own and team results.

Strategic direction - Understands objectives for clients and Deloitte, aligns own work to objectives and sets personal priorities.

Talent development - Develops self by actively seeking opportunities for growth, shares knowledge and experiences with others, and acts as a strong brand ambassador.

Why Deloitte?

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help build world-class skills in addition to hands-on experience in the global, fast-changing business world.

Deloitte opens the door to a career that can cross borders virtually and physically across the African continent and globally to gain experience and access projects beyond our borders. We value difference, and embrace people with diverse backgrounds, experiences, abilities and thinking styles.

Our purpose

Deloitte is led by a purpose: to make an impact that matters. Every day, Deloitte people are making a real impact in the places they live and work. We pride ourselves on doing not only what is good for clients, but also what is good for our people and the communities in which we live and work—always striving to be an organization that is held up as a role model of quality, integrity, and positive change. Learn more about Deloitte’s impact on the world. #Makinganimpactthatmatters

Recruiter Tips

We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview, we suggest that you do research to know some background about our firm and the business area you are applying to.

If you meet the above requirements, please visit our website and apply online: Deloitte East Africa Careers portal. 

Your details will be treated with confidentiality and will not be shared with any third party.

Closing date:  11 January 2023.

We are an equal opportunity employer and do not ask individuals to pay any fees or money as part of the recruitment process. Women and Persons with Disabilities are encouraged to apply.

At Deloitte, we want everyone to feel they can be themselves and to thrive at work—in every country, in everything we do, every day. We aim to create a workplace where everyone is treated fairly and with respect, including reasonable accommodation for persons with disabilities. We seek to create and leverage our diverse workforce to build an inclusive environment across the African continent.