About Deloitte

Deloitte is a leading global provider of audit and assurance, consulting, financial advisory, risk advisory, tax and related services. Our global network of member firms and related entities in more than 150 countries and territories (collectively, the “Deloitte organization”) serves four out of five Fortune Global 500® companies. Learn how Deloitte’s approximately 312,000 people make an impact that matters at www.deloitte.com.

About the Division

Innovation, transformation and leadership occur in many ways. At Deloitte, our ability to help solve clients’ most complex issues is distinct. We deliver strategy and implementation, from a business and technology view, to help lead in the markets where our clients compete.

Click here to read more about Deloitte Consulting.

Main purpose of the Job

To provide an effective and efficient administrative and secretarial support service to more than one Partner/Director or a Partner/Director and managers.

Responsibilities

• Logging of heat calls on behalf of the finance BP for purchase order/purchase requisitions and ensuring that invoices are paid on time.
• Assist with completion and collation of data for RFQ’s and proposals.
• Managing and updating the MS face-chart monthly.
• Managing and updating MS distribution lists.
• Sending birthday emails on monthly basis.
• Planning and organizing of service area events.
• Collation and putting together agenda templates for meetings.
• Completing of forms and logging BRMS calls for new clients and vendors.
• Assist QRM with setting up Service line DRB’s.
• Loading of contracts on Vault on behalf of the business.
• Managing the Director’s schedules prioritize meetings and plug deadlines, writing and editing e-mails communicate on their behalf.
• Ensuring there’s enough time allocated to focus on strategic and tactic priorities, as agreed with Director.
• Proactive planning by ensuring all action items from Leadco meetings have been executed – prepare draft for Director’s review and sign-off.
• Supporting leadership on their Special project by ensuring the project timelines are on track and provide status update to Director a day prior meeting
• Preparing executive presentation on PowerPoint and Excel spreadsheet on behalf of Director.
• Attending to executive meetings, capture action points, follow through with respective stakeholders to gather information and provide status update two days prior next meeting.

Diploma in Relevant Studies

Desired Experience

• 5+ Years Relevant Experience

Key Competencies required:

 Technical Competencies

• Fully competent in MS Office Suite and any other programs relevant to role
• Excellent typing skills
• High competency in English communication, both written and verbal
• Good numeracy skills

Behavioural Competencies:

• Professional demeanour
• High initiative
• Good planning and organisational skills
• Ability to work under pressure
• Flexible
• Strong interpersonal skills
• Delivery focused

Talent Standards : Leadership capabilities - Support Staff

• Living our Purpose - Builds own understanding of our purpose and values; explores opportunities for impact.
• Influence - Actively focuses on developing effective communication and relationship-building skills.
• Performance drive - Understands expectations and demonstrates personal accountability for keeping performance on track.
• Strategic direction - Understands how their daily work contributes to the priorities of the team and the business.
• Talent development - Demonstrates strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent.

Note:

The list of tasks / duties and responsibilities contained in this document is not necessarily exhaustive.  Deloitte may ask the employee to carry out additional duties or responsibilities, which may fall reasonably within the ambit of the role profile, depending on operational requirements