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About the Division 

Our Assurance services go beyond merely meeting statutory requirements. We help our clients perform better and achieve their business objectives. We listen to their needs, think about the business implications and tailor our approach accordingly.  

Main Purpose of Job

Under minimal supervision, to carry out a number of different inter-related tasks which vary in nature and which impact directly on a team / business and to deliver effective services to the business.

We are looking for someone who will be able to fulfil the following requirements:

Key Performance areas

Strategic Impact

• Completes a variety of standard tasks that impact delivery of the Audit team in relation to the overall strategy of the -Audit

Client Impact: External / Internal

• Performs a variety of inter-related tasks that impact on the efficient delivery of the team to the client (internal)

Operational Effectiveness        

• Maintains close focus on timelines and accuracy ensuring quality of delivery of the planning role
•  Mitigates the risks that are inherent in the planning role through good attention to detail

Budgets / Profitability

• Effectively uses time, equipment and resources   

Utilisation

• Update all planning requests submitted on the Resource Management for Projects.
• Co-ordinate short term and medium-term staffing requirements for managers/other offices/other business units/clients
• Arrange trainees to attend stock counts locally/nationally. Confirm details with trainee and person requesting the count. Moja maintenance.  Staff availability reports reviewed and emailed on a weekly basis to POB Captains in the various groups.
• Manage conflict planning by proactively liaising with the managers and partners on the conflicting assignments and being able to put forward alternatives based on working knowledge of planning board.
• Reboot templates to be captured on Moja timeously.
• EQM’s planning conflict to be resolved with the relevant managers impacted.
• Maintain client listing in all regions.
• Ensure New Hires have fair portfolios taking into Public and Private Selection.
• Attend planning meetings to discuss planning conflicts with managers where planning issues are discussed and resolved.
• Liaise with trainees when planning changes at short notice.

Study leave administration

• Liaise with National Assurance Learning regarding APT/UCT board courses study and exam dates.
• Send out email to trainees to process the leave on Moja
• Follow up on outstanding leave application
• Ensure all conflicts client conflicts are resolved on trainees profile clashing with ITC or APC study leave
• Suitable trainee’s replacements should be found for the clients impacted during the study leave period.

Transformation

• Monitor changes to AB staff planning, as part of the internal control process.  Proactively act as the “gate keeper” to the planning board, ensuring all internal controls and processes are adhered to prior to capturing or removing time.  Be proactive in reporting transgressions.  Maintain a full referenced manual record of all communications and approvals costings, allowing review and later reference.
• Ensure AB staff have appropriate portfolio’s

Secondments

• Identify and “free up” trainees for secondments to other offices/other business units/clients
• Work on freeing up resources for AG request with quick turnaround time.
• Liaise with other business units/offices regularly regarding future staffing requirements
• Build relationship with other business units/offices

Reporting

• Prepare reports Moja;
• Available staff
• Audits planned per month with rates, hours etc.
• Specific client information
• Unoccupied vs Moja
• Client board
• Monthly projections
• Core hour schedule

Learning responsibilities

• Identify dates for training courses for the learning calendar for trainees
• Forward budgeted numbers of attendees for various courses to JHB for budget purpose
• Ensure “Call for names” (attendees at seminars) schedules are correct and sent to JHB timeously
• Lecture at Induction Course for new intake with regards to Utilisation and Learning
• Dates for following year prepared and sent to National Assurance Learning
• Attend National calendar meeting
• All in-house training to be loaded and staffed on Moja.

General Administration

• Assistance with
• Archiving of Manual Files:
• Ad-hoc Support to Managers and Partners on specific projects

You would need to have the following qualifications:

Minimum Qualification

Matric

Desired Qualification

National Diploma in relevant function

Minimum Experience

3 years’ working experience 

Desired Experience

7 years relevant experience in a similar role

Technical Competencies

• Fully trained on Moja
• Full understanding of the Trainee lifecycle and the planning of portfolios
• In-depth knowledge of work routines and processes
• Good skills in the processing of information
• Solid knowledge of programs relevant to the role
• Good understanding of business principles
• IT savvy, and able to learn new programmes and tools quickly and effectively

Behavioural Competencies    

• Communicates effectively both in writing and verbally
• Good interpersonal skills
• Participates actively in self-development
• Focuses on delivery
• Is adaptable
• Proactive ability to solve problems that are out of the ordinary

Please note that this job advertisement provides a summary of the capabilities required and all candidates shortlisted will receive a full list of capabilities.