Internal Client Services - Finance - Supervisor: Accounts Payable (Travel)

  • Full-time
  • Service Line: Internal Client Services

Company Description

Deloitte is the largest private professional services network in the world. Every day, approximately 264,000 professionals in more than 150 countries demonstrate their commitment to a single vision: to be the standard of excellence, while working towards one purpose – to make an impact that matters. Click here to read more about Deloitte.  

About the Division 

It takes a high-powered network of internal support professionals to keep Deloitte going strong. The internal services function provides a wide variety of support services to our organisation and people. Rewarding career opportunities are available in: 
- Human resources 
- Information technology 
- Marketing and Communications 
- Financial support services, and much more.   

As with all the functions in Deloitte, a core set of competencies is associated with each internal service area. An overall understanding of value-added client service, the experience to work in multifunctional and cross-border teams, strong

Job Description

Main Purpose of Job:

Support the team in delivery of standardised aspects of services to internal clients.

Responsible for daily checking of creditors’ invoices and reconciliations, as well as approval of pay runs on SAP.

Complete supplier and other application forms as and when required.

Creditors Reconciliations

SAP Support

Responsible for managing AP teams with regards to Travel

 

Differentiators for this specific role

Travel Expenses

  • Receives invoices from service provider and captures via MIRO

 

Supervise daily processing of creditors information & cheque/EFT Payments:

  • Ensures that all creditors’ invoices and purchase orders are matched, allocated correctly and signed off by the various business units.

  • Ensures bank details are correct and correctly matched with the invoice.

  • Ensures creditor’s clerk’s process creditor’s information into SAP accurately.

  • Ensures that creditors are paid on time by cheque or EFT.

  • Ensures that all creditors’ queries are resolved timeously.

  • Creditors Reconciliations are received and the Account clerks reconcile all payments On a monthly basis

  • Assists team to resolve old queries on accounts

  • Reviews and sign all creditors’ reconciliations on a monthly basis.

 

Release payment runs on SAP:

  • First approval level to release payment runs after ensuring VAT is accounted for correctly and banking details match the invoices.

  • Writes all cheques on an ad hoc basis

 

SAP support:

  • Assists internally and nationally with SAP queries i.e. payment runs/PR’s/PO’s, vendor extensions, blocking of duplicate vendors, closing and cancelling of vouchers.

  • Deletions of PO’s & PR’s.

  • Makes sure correct accounting processes are being followed

  • Assists where and when needed with Purchase orders closed in error and purchase requisitions that are not saved due to incorrect information.

 

Forex:

  • Checks all forex payments on a weekly basis for completeness of BOP forms.

  • Ensures banking details and Swift information is correct

 

Record keeping:

  • Ensures all filing is done on a monthly basis and filing in back rooms are up to date and send to Metro file on a yearly basis.

  • Ensures remittance advices is scanned and stored on the W drive weekly

 

Team management:

  • Conducts weekly or daily and monthly meetings with staff.

  • Motivates and Coaches staff

  • Conducts performance reviews with team members.

 

GR/IR accounts:

  • Responsible for the GR/IR accounts for suppliers that falls within payments. Follow up with business units to resolve outstanding items

Qualifications

Required

Degree (Finance / Accounting)

2 years in finance

 

Preferred

Postgraduate qualification in Finance / Accounting

3 years in finance

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