The firm

De Brauw Blackstone Westbroek is a law firm with a global reach. Headquartered in Amsterdam, we also have bases in Brussels, Frankfurt, London, Shanghai and Singapore. With more than 650 colleagues, we work in the highest league of the national and the international corporate business. We are passionate about what we do and equally passionate about how we do it: we look at the bigger picture, and leave no stone unturned on our path to assisting our clients. Big matters, big risks and big arenas require multidisciplinary, diverse and multinational teams composed of strong strategic thinkers willing to go the extra mile. Cooperation, team spirit and respect for each other's capabilities are highly valued.

We are looking for a Senior Assistant for our Arbitration section (1FTE).

In this role, you will support and work with Marnix Leijten and Bommel van der Bend. You will be responsible for providing optimal, independent and (personal) administrative support. In addition, you will perform billing activities and coordinate certain processes within the practice.

For this role, your main tasks are:

• complex agenda management
• inbox and sent items management (identifying actions; iManage filing)
• providing support in respect of various administrative tasks (e.g. preparing statements of disbursements and CCV statement, feeding our CRM system and managing Insider Lists)
• recording and monitoring due dates, deadlines and terms
• creating and managing files and presentations based on examples and / or instructions from the lawyers
• preparing the draft version for legal documents independently; collecting and processing the information
• correcting and overseeing the layout process, and sending out documents
• assisting in organizing (international) business development and Best Friends trips
• giving assistance in organizing events, such as get togethers or (closing) dinners with clients
• communicating regularly, internally and externally, by phone and email, and following up accordingly
• registering and maintaining client data and information, and identifying opportunities to have relationship-building communication with clients
• responsible for the engagement letter / New Business Intake process / fee arrangements / fee updates / lawyers letters
• responsible for invoicing running matters and payment thereof
• assisting in secondary activities for several Board positions
• arranging practicalities around giving lectures, workshops and writing articles
• responsible for the organizational aspect of the People Leadership program (a structured initiative designed to enhance the leadership skills and competencies of individuals within De Brauw)

You have/are:

• a vocational degree (MBO) and professional ability at higher professional education level (HBO)
• knowledge of legal terminology/procedures
• 5+ years of relevant work experience in a similar position (preferably within the legal sector)
• an excellent command of Dutch and good command of English, both written and verbal
• sufficient knowledge of all Microsoft Office programs and applications
• a customer-focused attitude
• a strong teamplayer
• a collaborative and flexible attitude
• good communication skills
• excellent planning and organizational skills; proactive attitude
• good stakeholder management skills and organizational sensitivity
• the ability to function well in a high-paced and very dynamic context
• accurate and you take ownership
• a strong and outgoing personality
• excellent prioritization skills