Coordinator, Sustainable Communities, Maternity Leave (Vancouver or Toronto office)

  • 219 2211 West 4th Avenue, Vancouver, British Columbia, Canada
  • Contract

Company Description

Join the country’s most trusted environmental organization and become a force for good!

About the David Suzuki Foundation

Always grounded in sound evidence, the David Suzuki Foundation empowers people to take action in their communities on the environmental challenges we collectively face. Through evidence-based research, policy analysis, education and citizen empowerment, we conserve and protect the natural environment to create a sustainable Canada.

Our mission is to protect nature’s diversity and the well-being of all life, now and for the future. Our vision is that we all act every day on the understanding that we are One with Nature. #OneNature

You can learn more about us at www.davidsuzuki.org

The David Suzuki Foundation hires on the basis of merit and understands that merit is strengthened by equality and diversity.  The Foundation prioritizes a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, racialized persons, women, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

Job Description

Job Title: Coordinator, Sustainable Communities, Maternity Leave

Terms: Full-time permanent (34 hours/ 4 days) mat leave coverage from Nov 2021 to Feb 2023

Location: Can be based out of either our Vancouver or Toronto office, remote work during the pandemic

Reporting to: Director, Sustainable Communities

Salary: 47-53k based on experience

  • Are you a talented and experienced department Coordinator and administrative expert who wants to work for the good of Canadian climate and communities?
  • Do you love tracking and good project management tools like Smartsheet? 
  • Are you passionate about supporting new leadership, and working for a great organization that has a strong commitment to support the protection of nature’s diversity and the well-being of all life, now and for the future?

 About the Role

We are a group of talented, bright and passionate people working to make a difference in the world, and for our families and friends.

We are looking for a collaborative and solutions-oriented Coordinator who will play a critical role in the success of the Director, Sustainable Communities and the Sustainable Communities team.

This is an exciting time at the David Suzuki Foundation and role is an exciting opportunity for the right person. You would be maternity leave coverage helping our new Director transition fully into their role, and you’d be a part of a new chapter in the Foundation’s history and working in service of our new strategic plan.

Who You Are

You’re an expert at the day-to-day support and coordination of a department. You know the importance of a well organized calendar and running meetings. You enjoy working with a talented director and team and helping them succeed by providing exceptional core administrative services.

You manage information effectively, can whip up a contract, process invoices and help crunch budgets, all with a smile. You have worked with a team of diverse experts before (policy, government relations, engagement, communications) and take pride in providing a high level of service. You thrive as an engaged and effective team player with strong inter-personal skills.

You’re energetic and enjoy dynamic work that is committed to an important mission, and is results driven and community oriented. You really care about the environment.

You love your work and thrive in a fast-paced stimulating environment.  You are an effective communicator and a clear and precise writer.

You are a creative problem solver who knows how to effectively connect and track work for your director and team. You know the value of project management tools and are adept at using them. You are professional and expert in time management and organizational skills, and you have a natural ability to maintain a realistic balance among multiple and conflicting priorities. 

Your super power is your ability to be of service through the implementation of core administrative functions and you know the importance of your work for the success of your director and your team. You work well in collaboration or independently, and under pressure to handle a wide variety of activities, and with other departments. 

Responsibilities

Administrative & Departmental Coordination:

  • Provide all core administrative support to the Director, Sustainable Communities and the team. There is some overlap with our Climate Solutions team in the scope of this role. 
  • Maintain general team coordination for necessary deadlines and track action items for success.
  • Work with our director and the team to coordinate events such as webinars, media conferences and more.
  • Assist team with budget tracking, maintenance and record-keeping throughout the year. You like your filing systems for easy reporting needs. 
  • Book department meetings and maintain the calendar, key program and project deadlines. You know what’s happening and when.
  • Work with the Director and Project Leads to code all invoices and team expenses to the right funders, update budgets and ensure that program expenses are coded and submitted on a time. You keep us on time, on track, on budget.
  • Create and track key documents, departmental functions and contracts.
  • Take great notes for internal and external meetings with stakeholders.
  • Coordinate and track monthly progress reports.
  • Be an integral part of next steps project management tools as we rollout Smartsheet led by our digital team.

Qualifications

What You Bring to the Role - Skills, Experience & Knowledge

  • 2+ years of department coordination and/or administration experience and project management ability.
  • Share DSF’s commitment to finding solutions to Canada's most pressing environmental challenges and our organizational values (solution-seeking, courageous, collaborative, integrity-driven and committed).
  • Excellent organizational and documentation skills generally acquired through the completion of a bachelor degree program or equivalent administrative experience.
  • Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Demonstrated ability to solve problems, propose solutions and find opportunities to improve systems and processes.
  • Self-starter, driven by your own initiative to prioritize competing demands and meet timelines within a changing, ambiguous environment.
  • Highly resourceful team player who's able to work independently as well as with team members across different cities and provinces.
  • Great budget management skills and financial acumen beneficial.
  • Interest and experience in supporting the successful rollout of project management tools; Smartsheet experience would be a bonus. 
  • Advanced skills in Microsoft Word, PowerPoint, Excel, and Outlook, experience with Microsoft Teams a bonus.
  • Excellent English language skills are critical; French language skills are an asset.

What You Get

  • Being part of a team of superstars
  • Involvement with an environmental mission that is critical to our times
  • Generous benefit package
  • 4-day work week
  • Amazing work culture with smart colleagues that care
  • An experience working in an organization with a focus on technology

Additional Information

Please submit your cover letter and your resume online and submit your application by going to https://davidsuzuki.org/careers/ The position will stay open until it is filled.  Only qualified applicants will be contacted for interviews.

We recognize the importance of a diversified workforce, and we encourage women, Indigenous People(s), First Nations, Inuk/ Inuit and Métis candidates, racialized persons, and persons with different abilities to apply.