Join the largest environmental organization in Canada and become an agent of change!

About the David Suzuki Foundation

We find solutions for living within the limits of nature. Through a combination of sound science and active public engagement, we seek to motivate Canadians to take action on the environmental challenges we collectively face. Our Foundation is an independent charity, supported by over 30,000 donors from across Canada and abroad. With headquarters in Vancouver and offices in Toronto and Montreal, we address issues from coast to coast to coast, in both official languages. With the support of scientists, academics, progressive businesses, governments, non-governmental organizations and tens of thousands of Canadian we aim to achieve this vision: That within a generation Canadians act on the understanding that we are interconnected and interdependent with nature, and with each other. 

You can learn more about us at www.davidsuzuki.org

The David Suzuki Foundation hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, women, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

Position title: Communications & Engagement Coordinator

Location:  Based at our Vancouver office

Reporting to: Director, Communications & Engagement

Terms: Permanent, full-time (34 hours/ 4-day week)

As the Communications and Engagement Coordinator you play a key role in successful relationship management and smooth day-to-day operations for the Communications and Engagement Department.

Responsibilities

Team coordination and internal communications: 

• Coordinates recurring financial, administrative and operation processes. Establishes timelines, clarifies deliverables and sets deadlines.
• Flags team health concerns or trends and works with the Director and Managers to maintain team cohesion
• Manages orientation and on-boarding of new department employees
• Executive assistance for the Director primarily focused on calendar management
• Implements policy changes and supports team with roll out of new tools and processes 
• Plans large departmental events, including multi-day retreats. Establishing and managing event budget, booking venues, coordinating travel, planning food, etc.
• Books standing team meeting invites and ensure guest list and availabilities are up to date
• Acts as the interface between the department and the Finance, Development, Human Resources, and Digital/IT teams
• Works with the other departmental coordinators and Finance/Development departments to ensure consistency of practices across the organization

 Public engagement, event and volunteer support:

• Supports the DSI and Greystone publishing committee partnership
• Plans ad-hoc external events in collaboration with the Development and Public Engagement teams
• Supports public engagement initiatives such as Suzuki Speaks, Suzuki Elders, Butterflyway Project, Queen of Green and others
• Manages ad-hoc external partnership opportunities aligned with DSF’s values and goals

Digital communications coordination

• Coordinate weekly Science Matters column distribution on social, email and web in collaboration with the Senior Editor
• Support the publishing and distribution of press releases on digital channels with the oversight of the Communications Manager
• Manage oversight of event calendar and publish postings to event web page and social channels
• Other digital communication responsibilities and opportunities

Financial and Administrative Responsibilities 

• Supports managers in flagging budget over/under-spends and variances
• Clarify and continuously improve processes for invoice processing, Visa and OOP reports, contracts, cost recovery and travel booking
• Ensures expenses are processed and coded to appropriate projects and teams
• Ensures signing authorities and Visa limits are established, updated, and adhered to
• Support the training of team members on financial tools and processes
• Manages restricted funds and supports donor relationships, when applicable

Experience:

• 1 – 3 years of progressive administrative experience
• Strong personal interest and commitment to the Foundation’s mission and vision
• Excellent written and spoken English required.  French language skills are an asset.
• Practical experience with Microsoft Office applications required
• Strong technical problem solving skills with standard office computer network issues, peripherals and telecoms tools required
• Experience managing finances and expense processes
• Digital skills required: social media and word press experience (an asset)
• Experience managing budgets and expense processes  
• Candidate must be friendly, personable and able to build harmonious working relationships with clients, co-workers and the general public
• Able to perform administrative duties with deliberate speed and accuracy and without immediate and constant supervision 
• Sound judgment and decision making skills, with flexibility to immediately adjust work plans to complete tasks that arise on an urgent basis
• Ability to provide support to a team within a fast paced environment by taking initiative, prioritizing needs and meeting tight deadlines
• Highly organized with the ability to prioritize tasks effectively

Application Process 

Please submit your cover letter and your resume online by going tohttp://www.davidsuzuki.org/about/employment/. The position will remain open until filled. Only qualified applicants will be contacted. 

We recognize the importance of a diversified workforce, and we encourage women, First Nations, Inuit and Metis candidates, members of visible minorities and persons with disabilities to apply.