We find solutions for living within the limits of nature. Through a combination of sound science and active public engagement, we seek to motivate Canadians to take action on the environmental challenges we collectively face. Our Foundation is an independent charity, supported by over 30,000 donors from across Canada and abroad. With headquarters in Vancouver and offices in Toronto, Ottawa and Montreal we address issues from coast to coast to coast, in both official languages. With the support of scientists, academics, progressive businesses, governments, non-governmental organizations and tens of thousands of Canadian we aim to achieve this vision: That within a generation Canadians act on the understanding that we are interconnected and interdependent with nature, and with each other. You can learn more about us at www.davidsuzuki.org

Position Title:

Digital and Technology Coordinator

Terms:

Permanent, 3 days a week – 25.5 hours

Reporting:

Director, Digital & Technology

Location:

Vancouver

Level:

Coordinator

Compensation:

$41,237

About the role:

Digital & IT maintains the smooth running of the Digital & IT processes and systems while creating and maintaining strong working relationships with all members of staff, interns and volunteers.

About you:

You are eager to gain a practical foundation in all aspects of Digital & IT and to apply your organizational skills to support the Director, Digital and IT Director. You are a people person who appreciates an organization that genuinely cares about its employees and empowers you to create the best workplace possible.

Responsibilities:

Executive Assistance to the Director:

• The Coordinator contributes to the effectiveness of the Director by coordinating their time and providing highly effective administrative support on an as needed basis.
• Organizes the Director’s calendar; clarifying priorities and required materials for appointments, meetings, conferences, and coordinates all travel arrangements.
• Sorts and prioritizes correspondence. Ensures that time-sensitive items are highlighted and brought to the Director’s attention. Follows through on critical or time-sensitive messages.
• Prepares correspondence, presentations, statistics and reports, working with materials for the Director’s approval.
• Provide accurate document management support by composing and/or editing a variety of documents. This includes many highly confidential correspondence, memoranda, contracts and proposals.
• Supports Director to provide timely support, recognition and performance feedback to his direct reports as may be needed
• Takes action authorized during the Director’s absence, using initiative and judgment on matters requiring attention and decisions

Department Coordination/Support:

• Assists team with budget development, maintenance and record-keeping throughout the year. Works with Director and Project Leads to code invoices and team expense to appropriate funders. Maintains budget records and filing systems for reporting needs.
• Maintains general team coordination for necessary deadlines, meetings, action items, etc.
• Maintains contract records, database management, contact lists, etc., for the team.
• Ensures that weekly IT and Digital updates are sent in a timely manner
• In partnership with the Communications Co-ordinator, provide Sharepoint leadership to other department co-ordinators
• Support and/or create IT training materials as directed.

Other duties as required

Perform addition functions as directed or assumed on personal initiative:

• Provides recommendations that seek to continuously improve the systems and processes employed by departments.
• Contributes to annual goal setting for each department.
• Responsible for continuously expanding and updating professional knowledge and honing skills in order to enhance individual and team innovation and productivity.

Education and Experience

• Excellent organizational skills generally acquired through the completion of a two year diploma program or equivalent experience in administration, Digital, IT or business. Knowledge of accounting, IT, and Digital.

Skills and Abilities

• Two years demonstrated experience in executive assistance, team coordination and project and budget administration. Able to troubleshoot computers and networks. Excellent communications, leadership and coordination skills. Demonstrates sound and mature good judgment.
• Understanding of core Digital and IT functions
• Personal values well-aligned with those of Foundation: demonstrated through work or community involvement.
• Good problem solver that sees problems as opportunities.
• Able to deal with sensitive situations and confidential information and apply excellent judgment, diplomacy and discretion in all situations.
• Develops effective and trusting relationships with all staff; is approachable and open to the views of others.
• Able to work quite independently and model a collaborative work style.
• Able to anticipate needs and takes action to meet their expectations.
• Excellent written and spoken English. French language skills are an asset.
• Proficiency and comfort with technical systems – Word, Excel, Outlook, SharePoint. Salesforce experience considered an asset.

Personal Attributes

• High integrity; creativity; balance, good judgment, objectivity and collaborative skills.
• Excellent time management skills.
• Demonstrates flexibility to manage multiple tasks.

Please submit your cover letter and resume explaining why you are interested in this opportunity by going online to: http://www.davidsuzuki.org/about/employment/ and clicking on the "I'm Interested" link. This position will remain open until filled.

We recognize the importance of a diverse workforce and encourage applications from Indigenous people, members of a visible minority and people with a disability.