Executive Assistant to the CEO
- Full-time
Company Description
customedialabs is a digital transformation agency that helps businesses thrive in a digital world. With boundless thinking and revolutionary technology, we radically and relentlessly improve the power of brands to engage, delight, and serve their audiences.
We are a team of scientists, adventurers, artists, and revolutionaries. We are here because our natures compel us to challenge, disrupt, and reinvent. We believe geographic, technological, and creative boundaries were made to be broken. We are on a journey to a wondrous new world. And we would like you to join us.
customedialabs has offices in North America and Europe.
Job Description
customedialabs is seeking an energetic, organized, creative and technologically savvy administrative assistant to join our team.
Executive Support
Assist with correspondence / communications / presentations and other documents
Manage Executive Team’s Schedules / Appointments / Travel
Arrange & Coordinate Meetings and Events
Record / Transcribe / Distribute Meeting Minutes
Liaise with internal staff of all levels
Research / Collect / Record data
Report / Document
File & Retrieve Physical & Digital Documents
Review / Improve Operating Practices
Finance
Banking
Monitor / Manage / Deposit
Pay Bills
Payroll
Commission
Expenses
Procurement
Sales & Marketing
Point-of-contact for incoming leads
Event Coordinator (Exhibits & Conferences)
Manage data through SaaS solution
Schedule demos and meetings
Travel may be required
Human Resources
Researching / Interviewing / Hiring
Onboarding
Time Off / Payroll / Insurance
Supervise / Coach / Train
Terminating
Off-boarding
Office Management
Receive / Interact / Host Visitors
Answer / Manage / Distribute Incoming Calls
Order Office Supplies
Office Organization / Cleanliness / Maintenance
Qualifications
Written Expression
An administrative assistant needs skills in standard written English and, in some organizations, business English. Good writing skills will improve the quality of correspondence, emails and memos and enable them with proofreading important documents.
Time Management
An administrative assistant must manage their own time and the time of their boss well. They use an electronic calendar in an Microsoft O365 to set meetings for their boss, to request others to attend and to coordinate their responses. They respond to requests for their boss' attendance at meetings.
Technical Oversight
An office environment has many kinds of equipment and property that an assistant uses or manages. The Admin orders office supplies and repairs to equipment to keep the office well-equipped and stocked for the staff.
Management
The administrative assistant needs management skills because they direct the actions of others and recommend corrections for better performance. An example is a busy executive's office in which an assistant manages all clerical personnel and handles requests from other staff members, such as time-off requests.
Problem-Solving Skills
A busy assistant solves problems such as how to change the boss' schedule when unexpected obligations turn up. They also troubleshoot conflicts among office personnel and works with vendors to ensure that orders are fulfilled as requested, invoices are paid and refunds or exchanges are processed.
Planning Skills
An administrative assistant uses planning skills to create administrative and office procedures, such as establishing a procedure for employees to call in sick. They ensures the boss has sufficient resources at his disposal to complete projects on time.
Confidentiality
The administrative assistant will handle sensitive material such as HR data and client documents. The admin will hold the confidential information in strict confidence and shall exercise a reasonable degree of care to prevent disclose to others.
Additional Information
All your information will be kept confidential according to EEO guidelines.