Backhaul & Fleet Coordinator

  • Full-time

Company Description

Following years of accelerated growth Culina Group is now a £2.2billion+ turnover business, employing over 22,000 staff, with a fleet of more than 5,000 vehicles. Culina Group operates from over 100+ depots across the UK and Ireland, serving more than 1,000 clients over its framework of chilled, ambient, contract packaging solutions and fresh and baked goods.

Company Overview

Stobart (Part of the Culina Group) is a leading ambient transport and logistics business, providing services to many of the UK’s best known brands across core consumer and retail sectors

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Job Description

We are currently seeking a Backhaul & Fleet Coordinator to join our Transport team at our Daventry site. As a Backhaul & Fleet Coordinator you will ensure all maintenance requirements are met for the site fleet of Tesco Trailers and Shunt vehicles in line with company documented processes and legal compliance requirements. You will also ensure all Daventry Backhaul collections are booked and collected within the given time frame provided by Tesco Primary.

Shift Pattern: Monday - Friday Days (08:00 - 14:00)

Salary: £16,360 PA

Job responsibilities of Backhaul & Fleet Coordinator include:

    • Administration of the sites on site fleet records ensuring that all files are maintained to a legally compliant standard and any discrepancies well documented within.
    • To track the on site fleet on a daily basis using GTS, Isotrak and reports issued from sites.
    • Carrying out PDI (Pre-delivery Inspection) checks on trailers in the yard to be able to deem roadworthiness.
    • To manage the onsite VOR trailers to a level that will not impact the operation.
    • To liaise with other depots VMU (Vehicle Maintenance Units) and Transport Departments to acquire service documentation and arrange repatriation of trailers for service.
    • To be able to give a clear and concise account of the present legal status of the fleet whilst presenting to management and auditors both internal and external.
    • To constantly maintain service and tracking schedules within the depot.
    • To manage the onsite defect book and log ensuring that all defects are written and administrated correctly.
    • To make maintenance call outs for defects and tyres both on and off site whilst managing the timescales and communicating where necessary.
    • Proactively communicate to the on site management team any issues operational or otherwise
    • Booking all Backhaul collections into Daventry Grocery via the System
    • Liaising with external suppliers to book all relevant collection times.
    • Managing all collections. Ensuring rescheduling, late runners and failed collections are all reported correctly.
    • Working closely with the Tesco primary team and National planning.
    • All store / Backhaul schedules for the following day to be provisionally checked before confirming final schedules.
    • Importing the following days store schedule to GTS daily.
    • Providing the depot with daily trailer requirements for the following day ensuring all runs are planned with the correct trailer types.
    • Building the store schedule for the daily despatch spreadsheet.
    • Ensuring all priority store deliveries are planned out at their designated despatch times. Helping protect larger format performance.
    • Manually re rate all store / backhaul runs on GTS.


As a Backhaul & Fleet Coordinator you will possess the following skill, experiences and qualifications

  • Experience of the Microsoft office packages (Word / Excel / Outlook)
  • Experience in a busy Transport environment.
  • Experience working on a customer site.
  • GCSE grade ‘C’ or above in Maths and English
  • Equivalent of 5 GCSE grade ‘C’ or above

Additional Information

As part of our drive to make Stobart a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

  • Annual Leave - Competative Hoilday Entitlement 
  • Pension - We want colleagues to enjoy a comfortable retirement so we offer a great contribution of 5% employee and 3% employer contribution
  • Wellness - Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
  • Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses
  • Reward & Recognition – We recognise that employees have gone the extra mile via referral bonus', special recognition and long service awards.
  • Everyday discounts - via our benefit platform you will have access to 100's of retailer discounts for everyday savings!  
  • Fitness - your wellbeing is important to us and being active is a great way to keep your body and your mind health. We have partnered with PureGym so you can save money on a no contract membership 

If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam!

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