Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

The Senior Accounts Payable Specialist is responsible for performing vendor and employee expense related payment processing in support of multiple offices in a fast-paced environment. The Senior Specialist provides administrative and clerical support by processing, verifying and reconciling invoices, monitoring expenses and keeping up to date files of transactions for auditing purposes.  The Senior Specialist conducts review, research and analysis of transactions to ensure the highest level of quality, accuracy and accuracy of the firm’s expenditures.  In addition, this position will also require the review of staff work to ensure adherence to company policies and procedures related to accounts payable.

Job Responsibilities

• Provides backup to the Assistant Accounts Payable Manager during absences.
• Reviews invoices for appropriate documentation and prepares vouchers in the A/P system in preparation for payment.
• Maintains an organized and complete set of A/P files.  Files invoices and related payment supporting documentation in an organized and timely manner.
• Answers internal and external inquiries.
• Reviews employee expense reports from multiple offices for accuracy while ensuring timely reimbursement and follow-up when necessary.
• Assists in reviewing A/P staff’s vendor and employee reimbursement batches before checks are prepared.
• Supervises the receipt of W-9’s from vendors and assists with preparation of 1099’s at year end and responds to IRS B Letters.
• Performs ad hoc A/P research and analysis as requested.  Prepares or obtains A/P-related documents for external audit and tax service providers.
• Prepares rush check batches for payment.
• Distributes checks to check signers and ensures distribution within the deadline.
• Prepares ACH files for submission including balancing to supporting reports.
• Uploads Westlaw and Lexis cost files, and other vendor uploads as necessary, and ensures timely resolution of errors.
• Monitors status of preferred vendor invoices and follows up on aged items to ensure they are paid on a timely basis.
• Monitors outstanding checks and follows up on aged items to comply with Unclaimed Funds regulations.
• Maintains vendor inquiry spreadsheet.
• Enters and balances the monthly invoices for firm paid credit cards.
• Reconciles vendor statements and various accounts payable GL reports.
• Performs other duties as required to support the Accounts Payable Department.

Requirements:

Knowledge, Skills and Abilities 

• Demonstrated ability to communicate clearly and effectively, both orally and in writing, with attorneys, staff, and vendors.
• Ability to provide quality customer service to both internal and external contacts.
• Demonstrated ability to organize and prioritize work of a detailed nature in a dynamic and complex environment to meet deadlines and daily requirements.
• Basic knowledge of MS Office Suite, including Word, Outlook and Excel.
• Intermediate skill in operating standard office equipment such as calculators and desktop computers. Demonstrated knowledge of standard accounting procedures. Working knowledge of enterprise level financial management systems such as ChromeRiver, 3E or equivalent systems.
• Ability to effectively assign and review the work of others to assure accurate and timely completion.
• Strong attention to detail.

Education

The position requires a High School Diploma or equivalent.  Additional relevant education such as an Associate’s Degree in Accounting or another related field is preferred.

Experience

The position requires a minimum of three (3) years of accounts payable experience using enterprise accounting systems such as ChromeRiver, Concur or equivalent systems. Experience working in a law firm or other professional services organization is preferable.

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package which includes progressive options such as back up child care, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

EOE m/f/d/v
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