Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

Job Summary

The Conflicts Administrative Assistant supports the firm’s risk management need and the firm’s new business function by providing administrative support including processing and managing client communications associated with retention letters, matter scope confirmations, closure notifications, and outside counsel guidelines. This position also maintains firm’s databases regarding such client communications.

Job Responsibilities

• Processes and manages client administrative correspondence including engagement letters, engagement agreements, matter scope confirmations, and closure notifications.
• Coordinates client administrative communications for conflicts attorneys and firm attorneys related to engagement letters, outside counsel guidelines, matter scope confirmations and closure notifications to ensure approved communications are sent and appropriately filed.
• Maintains firm databases and intranet content with respect to engagement letters and outside counsel guidelines.
• Monitors mailboxes associated with closure, retention and scope communications and routes questions to Conflicts Department management as needed.
• Serves as primary interface with attorneys and administrative assistants regarding the processes generally, and assists with specific questions/issues as needed.
• Assists Conflicts Department management with client communications reports, including related to engagement letters and closure communications.
• Assists department management with other special projects related to client administrative communications and to maintenance of database.
• Collaborates with secretaries and attorneys, and other departments, including Pricing, on issues related to matter opening.
• Supports the overall Conflicts Department team as needed on projects and assignments which require administrative support. Performs other duties as assigned.

Requirements:

Knowledge, Skills and Abilities

• Demonstrated ability to communicate clearly and effectively, both orally and in writing.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment, work independently, with attention to detail, to meet deadlines and daily requirements.
• Demonstrated ability to enter data accurately.
• Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts.
• Demonstrated ability to master new technology applications.
• Basic skill in operating standard office equipment, including desktop computers, facsimile machines, copiers, telephones.
• Knowledge of Microsoft programs including Outlook, Word, and Excel.
• Knowledge of iManage, Elite 3E, and Intapp Open are a plus.

Education

The position requires an Associate Degree or equivalent training and experience regarding the position requirements may substitute for education.

Experience

No experience necessary.  Training will be provided on the job.

Directly related experience in legal communications, database maintenance and report preparation, as well as working in a law firm environment a plus.

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package which includes progressive options such as back up child care, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

EOE m/f/d/v
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