Claims Recovery Administrative Assistant

  • Full-time

Job Description

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

For the health and safety of the workforce, Crowell & Moring LLP is requiring that all prospective employees present proof that they are fully-vaccinated and—if eligible—boosted against COVID-19, or seek a reasonable accommodation for religious or medical reasons, prior to their first day of employment.  Prospective employees who are fully-vaccinated but not yet eligible for a booster shot will be required to obtain a booster within one week of eligibility as a condition of continued employment.  “Crowell & Moring LLP is an equal opportunity employer. Crowell & Moring LLP will engage in the interactive process with candidates who are unable to be vaccinated and/or boosted due to a sincerely held religious belief or medical reasons and explore what, if any, reasonable accommodations Crowell & Moring is able to offer.”

Job Summary

The Claims Recovery Administrative Assistant works under moderate supervision to provide general support to the Irvine office of Crowell & Moring.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $40,700-$50,900. Additional compensation may include a discretionary bonus. Other benefits include healthcare, vision, dental, retirement, and all-purpose leave. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors.

Job Responsibilities

  • Drafts routine correspondence, retention letters and emails, and compiles data into office specific databases.
  • Prepares all new matter paperwork to open cases.
  • Tracks the status of all matters and prepares client authorizations upon request.
  • Assists with creation, preparation and maintenance of claims information and status updates for various open matters.
  • Researches publicly available information (company websites, financial statements, other web-based research).  Compiles, summarizes and reports findings.
  • Handles incoming/outgoing mail correspondence as needed and prepares any relevant materials necessary.
  • Coordinates conferences, meetings, appointments, and prepares necessary materials as needed, tracks invites and RSVP’s to department events.
  • Occasionally attends conferences (when requested) that are sponsored by the department.
  • Coordinates travel arrangements by securing air, hotel and car reservations.
  • Creates and maintains filing system to ensure accuracy and efficient retrieval of data.
  •  Participates as needed in special department projects.
  • Participates in training sessions regarding best practices and how to handle new projects.
  • Coordinates with other administrative assistants to distribute work and ensure timeliness and accuracy.



Knowledge, Skills and Abilities

  • Ability to maintain strict confidentiality regarding office data.
  • Demonstrated ability to communicate clearly and effectively, both orally and in writing with internal and external contacts.
  • Demonstrated working knowledge of Windows and MS suite of products such as Word, Excel and PowerPoint.
  • Must possess a thorough command of the English language including excellent spelling, grammar and punctuation. 
  • Demonstrated ability to work effectively both independently and with others in a cooperative, enthusiastic, innovative, and friendly manner to accomplish position functions and participate in team efforts. 
  • Demonstrated ability to adapt to changing priorities, to maintain a productive and committed work effort, and to deal with difficult situations and/or individuals, meeting deadlines and managing workload. 
  • Ability to accurately type 50+ words per minute.
  • Ability to safely lift, move and carry items without assistance, weighing up to 20 lbs.
  • Ability to work overtime hours as requested.


The position requires a minimum High School Diploma or GED.  Equivalent work experience in a corporate field/environment may be considered in lieu of some education. Bachelor’s Degree preferred.


The position requires zero (0) to two (2) years of corporate and/or administrative experience during which knowledge, skills and abilities applicable to the position were demonstrated. Additional education may be considered in lieu of some work experience.


Additional Information

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package which includes progressive options such as back up child care, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service.

EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.

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