Payroll Specialist

  • Full-time

Company Description

Constanter Philanthropy Services (CPS) professionally supports and enables all of the philanthropic organisations founded by the Brenninkmeijer family entrepreneurs to maximise their impact in service of the common good. CPS does this through providing high-quality, fit-for-purpose operational support in the areas of HR, IT, Finance, Risk, Legal, Tax, Insurances, Facilities, Travel, Procurement, Security, Project Management, and Reporting. CPS dedicates most of its work to the support of Porticus and Laudes Foundation. 

CPS is a global organization, built on the premise of strong collaboration and striving for professional excellence together. The work we do makes a real difference, so we dedicate the best of our skills and knowledge to it, striving to make a positive contribution every day. 
 

Job Description

In your role as Payroll Specialist, you are responsible for the processing of monthly payrolls, working with a Centralised Payroll solution.  As part of the People Services Team, you are the first point of contact for all payroll, compensation and benefits and related inquiries. In addition you advise the People Services Manager on all aspects of the payroll cycle as well as contributing to the establishment and improvement of processes and procedures internationally.

  • Execute the payroll administration process for different legal entities across multiple countries.
  • Plan, provide and control accurate salary information to our external payroll provider through a centralised payroll platform (ADP Celergo).
  • Review the payroll output information returned by the external payroll provider and ensure that all changes to payroll are processed correctly by the payroll provider.
  • Perform payroll case management (Complex payroll cases with, for example, secondments, 30% ruling, NL Werkkosten regeling, etc).
  • Support workforce administration processes, data input in HR systems, and verification of required documentation on the designated HR employee life cycle activity, such as: enrolling new hires (HR systems, payroll, agreements), terminations, transfers, promotions, and alterations in salary, personal data, job titles, supervisors and departments.
  • Act as the first line support for Payroll related queries & requests from HR People Services and HR Business Partners.
  • Be responsible for continuous improvement of HR and payroll processes, execution, and technology usage.
  • Be responsible for robust payroll validation and control processes for all countries we operate in. 
  • Process all administration regarding salaries for tax purposes, input salary information regarding social security issues.
  • Facilitate audits by providing records and documentation to auditors.
  • Create regular and ad hoc reports on different payroll metrics.
  • Liaise with external third parties, where applicable. Work closely with all other teams (HR colleagues, , Tax and Finance).
  • Play a key role in building payroll capabilities in countries which are in scope for centralised  Payroll Provider Migration at a later stage. 
  • Actively apply a lens of and integrate Diversity Equity & Inclusion (DE&I) in everything the People & Culture Team does, develop solutions to establish corresponding workplace practices.

Qualifications

  • A Bachelor's degree or equivalent relevant experience
  • A minimum of 2-4 years’ professional experience in HR administration
  • Experience in a payroll function in a fast-paced, international environment, using in-house and outsourced software
  • Able to process international payroll with a deep understanding of processes, systems and relevant legislation (wage, tax, pension and social security). Solid knowledge of international statutory requirements
  • Fluent in English, both spoken and in writing

Additional Information

Of course, it is a two-way street, which means that we offer not only a competitive salary but we believe in a healthy work-life balance. This is what you can expect from us:

  • The salary range for this job is between 55.000 and 70.000 annually
  • 31 vacation days
  • 4 volunteering days 
  • We have our own pension fund (Provisum)
  • Hybrid working opportunity. We have a fantastic Amsterdam office for you to work in and believe you can also be effective at home. We aim for a 40/60 office/home work balance.
  • Wish to extend your holidays but don’t have any more vacation days left, you can work up to 10 days from any location in the world (we don’t cover travel and lodging though 😊)

 

  • A valid work permit is required
  • An (online) assessment can be part of the recruitment process.
  • Reference checks are part of the final hiring procedure.
  • We are an equal opportunity employer. We believe that having a staff with diverse personal and professional backgrounds and lived experiences enhances our ability to meet our mission. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, prior justice system involvement, veteran, or disability status.
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