BIC Consolidated is a leading provider of cleaning services and we are looking for a Bid Coordinator who can join our team.

We are seeking a highly organized and detail-oriented Bid Coordinator to join our dynamic team in our Melbourne office. In this role, you will assist in the coordination and preparation of bid submissions, ensuring accuracy and compliance with client requirements. The successful candidate will have a keen eye for detail, excellent communication skills, and the ability to work collaboratively with multiple stakeholders.

If you want to work in a positive, energetic team and have the desire to make a real difference then this is the role for you!

Responsibilities:

• Bid Submission Coordination: Assist in the coordination and preparation of bid submissions, ensuring all client requirements are met with accuracy and compliance.
• Timeline Support: Support bid timelines, tracking deadlines and ensuring all milestones are achieved.
• Collaboration: Work closely with business development, sales, and key stakeholders to compile and format tender content.
• Document Management: Maintain bid templates, bid library, and style guides to ensure consistency and efficiency across submissions.
• Proofreading & Editing: Proofread and edited bid documents to ensure clarity, accuracy, and professionalism.
• Document Formatting: Coordinate document layout and production, ensuring visually appealing and well-structured submissions.
• Post-Bid Reviews: Assist in post-bid reviews and analysis to enhance future bid processes.
• CRM Maintenance: Maintain CRM (Hubspot) and other business development tools, ensuring transparency in activity and customer profiles.
• Industry Awareness: Stay updated on industry trends, best practices, and regulatory changes that impact bid production.
• Inclusive Workplace: Promote a harmonious and inclusive workplace, free from discrimination, harassment, and bullying.
• Continuous Improvement: Contribute to fostering a culture of continuous improvement across the team and organization.

• Bachelor’s degree in business, Marketing, Communications, or a related field.
• Minimum of 3 years experience in bid coordination, proposal writing, or a similar role.
• Strong organisational and time-management skills with the ability to handle multiple projects simultaneously.
• Excellent writing, editing, and communication skills.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and proposal management software.
• Attention to detail and ability to work under tight deadlines.
• Strong collaboration and stakeholder management skills.
• Understanding of bid production processes and industry-specific requirements.
• Familiarity with graphic design and document layout tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proven ability to maintain a high degree of accuracy in a high-pressure, deadline-driven environment.
• Well-developed time management skills.

Requirements:

• You must have full work rights within Australia
• A current clear Police Check

 Benefits and Culture

• Supportive and inclusive culture;
• A professional and safe working environment
• Good employee benefits and entitlements.

Please apply with your up-to-date resume, suitable candidates will be contacted directly.
Respectfully we will not be engaging with recruitment agencies at this time.

BIC Consolidated is an Equal Opportunity Employer and encourages Aboriginal and/or Torres Strait Islanders to apply.