Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland

We are seeking an experienced Personal Assistant/ Team Administrator, who is looking to take that next step in their career. This role will see the successful candidate providing proactive, efficient, and effective PA support to the head of division plus assistance to the wider UK Licensed & Leisure team of 15 people.

• Comprehensive support to the Head of Alternative Markets, including but not limited to, co-ordinating and updating diaries, organising travel and hotels.
• Administrative support to the rest of the team.
• Arranging meetings and booking appropriate meeting rooms, including preparing agendas, taking, and typing up minutes/action points.
• Preparing fee invoices as required.
• Adding new clients onto Salesforce and making sure that all records are kept up to date.
• Organising the annual Alternative Markets Town Hall and L&L team day and any other events for the department.
• Involvement in drafting PowerPoint presentations for pitches and internal purposes.
• Management of fee forecasts.
• Preparing all documents in accordance with Company templates.
• Updating and reviewing excel spread sheets.
• Undertaking team invoicing using Salesforce.
• Fielding telephone calls and ensuring that messages are passed on as appropriate.
• Ensuring that the electronic filing system is maintained and that electronic scanning and filing is completed in a timely manner.
• Organising travel arrangements and booking travel tickets for UK wide travel. 
• Processing expenses claims for team members.
• Any other task that may reasonably be requested.

Qualifications and experience

• Prior experience in a similar role either Team Administration or Personal Assistant.
• Intermediate knowledge of MS Outlook, Word, Excel and PowerPoint (knowledge of v look ups, basic equations, and formulas for excel are essential).
• Experience of using PowerBI preferred but not essential.
• Knowledge of Salesforce, HM Land Registry, Companies House, Edozo an advantage but not essential as training will be given.

Skills

• Excellent written and oral communication skills.
• Excellent time management and organisational skills.
• Ability to work under pressure and to tight deadlines. 
• Able to maintain high levels of accuracy and attention to detail.  
• Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
• Must be able to pick up new systems.
• Experience of working in a team environment.