Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers, and investors on a local, national, and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1200 specialists throughout 16 offices across the UK and Ireland. 

Colliers’ Property Management department is a people business. Our team of 250 professionals are leaders in delivering tailor-made services for clients. We understand the of value in acting together as a team across Surveying, Facilities Management, Finance and Specialist Services and that optimum service can only be delivered by everyone acting as one.

We deliver a data-led, customer-centric property management model where the clients receive the same high-quality service whether assets are small, medium, or large, in every location throughout the UK.

It is our reliability and consistency of providing strong performance levels that sets us apart, as is our ability to innovate rapidly to market changes via our specialist teams of Technology, ESG, Customer Experience, Data and Procurement. Innovation and continuous improvement are at the heart of everything we do.

Our market leading statistics demonstrate that we get the basics done better and it is from this strong foundation that we can truly innovate and add value to our clients' assets. We understand that getting the basics right starts with getting the team right and focus our efforts in employing not just the right people but the right number of people too.  Our Team is made up of a diverse group of people who all work towards the goal of getting the best result for our client.  We have:

• High staff retention
• High client retention
• A long track record of high profitability
• Paid bonuses to all our staff every year for over 15 years.

Our team has doubled in size in the last two years and continues to expand. 

We are seeking an experienced Personal Assistant/ Team Administrator, who is looking to take that next step in their career. This role will see the successful candidate providing proactive, efficient, and effective PA support to the head of division plus assistance to the head of client strategy in business development activities.

Main Responsibilities:

• Comprehensive support to the Head of Professional Services, including but not limited to, Co-ordinating and updating diaries, organising travel and hotels.
• Ad hoc support to the rest of the team when required.
• Arranging quarterly and monthly meetings and booking appropriate meeting rooms, including preparing agendas, taking, and typing up minutes/action points.
• Raising ad hoc fee invoice as required.
• Adding new clients onto Salesforce and making sure that all records are kept up to date.
• Typing up of letters and creating mail merges, some dictation required.
• Organising the annual team day and any other events for the department and London based team.
• Monitoring all sickness and holidays for the immediate team.
• Dealing with telephone queries from a range of internal and external parties.
• Assist with the drafting of pitch documents inc responses to RFP’s.
• Involvement in drafting PowerPoint presentations for pitches and internal purposes.
• Carry out any other reasonable management requests.

Skills: 

• Excellent written and oral communication skills.
• Excellent time management and organisational skills.
• Ability to work under pressure and to tight deadlines.
• Must be proactive, able to use own initiative and possess a flexible attitude to the workload.
• Must be able to pick up new systems.
• Must be a team player who is able to follow instructions.
• Strong knowledge of Microsoft Office products.
• Accurate typist with a minimum of 60 wpm for both audio and copy typing.

Qualifications: 

• Prior experience in a similar role either Team Administration or Personal Assistant.
• Marketing experience would be a bonus but not essential.
• Ideally degree educated although not essential.

Colliers is committed to providing equal opportunities to all individuals, irrespective of their race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other characteristic protected by applicable laws.

We believe in fostering a diverse and inclusive workplace that empowers individuals to thrive and contribute to our collective success.