Colliers is a leading commercial real estate services company, providing a full range of services to real estate customers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 900 specialists throughout 16 offices across the UK and Ireland.

The role of Building Facilities Manager is to manage a prestigious multi-let office building in Glasgow and to support the Regional Facilities Manager in the day to day management and operational delivery of activities, in line with all health & safety, compliance, financial (service charge etc.), ESG and company procedures and related legislation.

Core Responsibilities 

Monitoring and manage systems including Elogbooks, Riskwise, Alusta and TBS to ensure the management of your property.

Operational Management of the utilities and the approval of utility costs.

To be responsible for all Health and Safety Compliance

To liaise with local authorities as appropriate

To maintain all emergency documents and asset register on site

To ensure the fabric of the building both externally and internally is maintained and serviced to a high standard.

Carry out daily inspections of the building to identify areas of repair

Maintain and develop all tenant relationships ensuring they receive the high standards of service expected

Full contractor liaison and management

Email liaison with site staff, occupiers and management

Managing a site team of receptionists, security staff, cleaners and in-house M&E team

Responsible for the day to day operation of the building

Assist with and arrange access to relevant surveyors and contractors

Quote approvals

Management of Permit to Work system and boundary permit process

Answer any queries that may arise from tenants

Expenditure review

Environmental and Social Governance initiatives through the FM team including reporting

Ad-hoc calls from sites/helpdesk

Planning fire drills for site

Monitoring of snagging and defects where necessary

You are the ‘go to’ person in your area of expertise/specialty for questions from your colleagues, clients and customers

You are solutions focused, advising colleagues and stakeholders with solutions not problems

Excellent knowledge of MS Outlook, Word, Excel and PowerPoint

Educated to degree level or equivalent

Previous experience of Facilities Management within property

Good awareness of Health and Safety legislation

IOSH or NEBOSH qualification

WIFM qualification desirable