Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with 900 specialists throughout 16 offices across the UK and Ireland. 

The key purpose of the Bid Executive is to assist professional staff on specific project work and bid administration. 

This role is within the UK Bid Team based in our London HQ, supporting the team who manage high value cross-border bids and bids of strategic importance. The main responsibility is to support the coordination of competitive tenders and facilitate inputs from multiple business lines. The successful candidate will provide administrative and research support to the Bid Team to ensure high quality, competitive and consistent delivery is achieved by Colliers when tendering for business.   

Key Responsibilities:

• Coordination of multiple Public Sector Framework Panels
• Completing PQQs, supplier and portal registrations
• Contributing to and maintaining the Bid Library
• Coordinate Competitive Tenders through all bid stages, facilitating inputs from multiple business lines 
• Formulating effective relationships with clients  
• Proof reading and quality assurance of bids prior to submission
• Attending presentation rehearsals, coaching and feedback
• Management of online portal submissions
• Liaising with internal and external design/print teams
• Daily administration of dedicated mailboxes, websites and monitoring of bid opportunity alerts (OJEU, opportunities via frameworks and direct department bid requests)
• Undertaking projects to develop tools, templates and commercial best practice 
• Research analysis and input  
• Maintaining diaries and work in progress spreadsheets
• Assist in providing administrative bid support to the Bid Team 

• Strong attention to detail  
• Ability to multitask and show initiative
• Good time management skills and ability to prioritise and work to tight deadlines
• Experience managing multiple bids, preferably in a property environment
• Good knowledge of MS Office (Word; Excel; PowerPoint) 
• Project management and bid writing
• Excellent English and numerical skills 
• Knowledge of the property market (preferable) and marketing in general 
• Strong organisational and communication skills - the ability to deal effectively and appropriately with staff at all levels within the company