Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

To provide wide ranging Facilities Management services as part of our investment property management team based in Birmingham. The role will be a maternity cover contract and involves advising a variety of clients including pension companies, property companies and private individuals.

Responsibilities will include but not be limited to: 

• Assist with the procurement of appropriate maintenance and service contracts for significant property portfolios (currently mainly retail, but also office and industrial properties).
• Ensuring Health & Safety compliance for our clients.
• Client, landlord and tenant liaison.
• Setting, managing and achieving budget targets.
• Participating in business development.
• Consider the economic life of the plant and building fabric on site and, where appropriate, procure and review a programme and costs for the necessary future replacement
• Where required, ensure appropriate contracts are in place for reactive maintenance.
• Maintain a record of all contracts which are in force on each of the sites under management.

Site Monitoring:

• Monitor the performance of contractors to ensure that contracted works/services are being performed to a satisfactory standard and frequency. Ensure that all necessary documentation (certificates, log books, inspection reports etc) is provided. Enlist the services of consultants as appropriate.

• Ensure appropriate Health & Safety, Fire, Risk and Water Assessments are undertaken on a regular basis.
• Assume responsibility for appropriate reporting of all accidents or near miss incidents (RIDDOR).
• Maintain, direct or monitor the maintenance of an appropriate Health and Safety Database for each designated site.
• Ensure that tasks programmed under Planned Preventative Maintenance Programmes are undertaken within the specified timescale. Any variations are to be agreed with the appropriate Surveyor or Client Director. Works to be procured direct or, where appropriate, utilising internal or external consultants.
• Approve completion of any reactive maintenance works undertaken on a site.

 Budgeting

• Undertake the preparation of the budget for projected expenditure in the following service charge year. The budget is to be agreed with the appropriate Surveyor or Client Director not less than 3 months prior to the service charge year commencement.
• Monitor expenditure against budget on a regular basis (frequency to be agreed with the appropriate Surveyor or Client Director) but not less than quarterly.
• Code and authorise all invoices for services delivered to site, passing the approved invoice on to the relevant Surveyor or Client Director.

No Agencies Please - We will not recognise any third party or any agency introductions. 

No Agencies Please - We will not recognise any third party or any agency introductions.