Colliers International is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with 900 specialists throughout 13 offices across the UK and Ireland.

Purpose

This role will be a key part of the Colliers team, based here at our George Street offices it will be tasked with supporting the Head of Department and providing key and comprehensive administrative support. 

You will be tasked with delivering an efficient, trusted and effective administration service for the department and department head,  and includes the co-ordination of administration/typing requirements for the team.

Main Responsibilities

Secretarial

• To deal with private and confidential issues for the Head of Department
• To produce documents in the style and layout requested by the originator.
• To maintain and update electronic records.
• To collect data and prepare weekly and monthly reports as required.
• To prepare expenses claims for the team as required.
• To deal with telephone queries from internal/external clients.
• To maintain digital filing system.
• To prepare and raise invoices as requested.
• To carry out other reasonable management requests, i.e. answering phones, filing, photocopying and             general office duties.
• To liaise with accounts team over forecasting and other financial requirements

Diary Management

• To co-ordinate travel arrangements for team members including rail, air travel and hotel bookings.
• To arrange meetings and update electronic diaries, including for the wider, national team.

IT Knowledge

• To have a good knowledge of the application of Microsoft Office and Outlook.
• To be able to pick up and be efficient in the use of all necessary IT applications – Salesforce, EBis, Expenses etc. (training will be provided for all of these).

 Events

• To liaise with kitchen staff, events coordinators etc. to organise in and out of house events.

Skills/Knowledge/Experience Required

• Must be able to communicate at all levels
• Good organisational and time management skills
• Must possess an eye for detail
• Able to work under pressure and to tight deadlines
• Must be a team player who is able to carry out instructions
• Able to quickly pick up on using new software systems
• Must be able to forward plan and work on own initiative
• Must be proactive and possess a flexible attitude to the work load
• Intermediate knowledge of Microsoft Office products
• Accurate typist and has minimum 40 wpm both audio and copy

Please note - We do not accept third party or agency introductions.