Who We Are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet.

The Role

The successful candidate will be responsible for the following key responsibilities:
1. RESOURCING
Recruitment Support
• Office Seminar/Summer & Winter Clerk programme – assist with meeting room booking, restaurant booking, preparing seminar packs.
• Booking accommodation for students travelling from outside of the Tokyo metropolitan area
• Purchasing and maintaining a stock of novelty gifts for students
• Invoice management for event catering, graduate recruitment website, dinner/lunch arrangements
• Making arrangements for visitor registration for the office building
• Application management through the external website

On-boarding
• General onboarding administration support

Relocation / Immigration
• Booking serviced apartments for new joiners (locally hired or secondees) from overseas
• Courier arrangements to vendors (including application forms, passport or resident card copies, employment certificates)
• Vendor invoice management
• Document support for company housing contracts (including monthly rental invoices, contract renewals, moves, lease termination and new lease contracts)
• Preparation of the invitation letters for short term business visas

2. REWARD
Payroll
• Monthly data collection
• Overtime summary and submission to payroll provider

Leave Management
• Monitoring leave related queries and correspondences
• Workday administration working with our Delhi based team
• Quarterly reporting – coordinating the delivery of reports working with our Delhi based team

3. TALENT MANAGEMENT
Training
• Training event support
• External business manner training for newly qualified lawyers

Departure processes
• Preparing and tracking items on a leaver checklist following up with the relevant responsible people and the leave

4. GENERAL ADMINISTRATION
• Employment certificate preparation and issuance
• Invoice management – uploading supplier invoices on system.
• Procurement – supplier contract maintenance and administration support
• Maintenance and updates for our external Japan Website / Microsite
• Maintaining regular updates to the internal intranet site and uploading internal policies and other documents onto the intranet from time to time
• Filing and archiving – maintenance of physical document filing, archiving and disposal

Your Experience

• 3 to 5 years' work experiences in Human Resources or organisational experience required.
• Native speaker of Japanese with excellent English language skills (TOEIC 850 or above)
• You should be confident in following a pre-determined set of processes and have good attention to detail and accuracy in your work.
• You should be able to handle confidential matters carefully and professionally.
• You should be able to demonstrate excellent communication skills, both verbal and written, with the ability to escalate /collaborate with team members. You should possess the confidence to communicate with people at all levels both internally and
externally.
• You should be able to demonstrate excellent organisational skills, with an aptitude to understand new concepts quickly.
• You will need a flexible working approach and be solution focused in delivering the role's responsibilities.
• You will have the ability to be proactive in managing your work or the ability to develop skills to become proactive in your work.
• You will have a good level of technical skills including a solid working understanding of Excel, Word, PowerPoint and Outlook.

Equal opportunities statement

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here

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