Civitas Networks for Health raises the voices of local health collaboratives putting in the hard work to change the way health care operates. From the secure exchange of life-saving data to the accountability of multi-stakeholder health improvement initiatives, our member organizations have built the most trusted, connected, and inventive programs to serve their communities, regions, and states. By supporting these nonprofit collaboratives and sharing their successes with other programs and at the national level, Civitas is helping speed progress toward higher quality, better connected health care in the U.S.  

Civitas is a small, high-performing, fully remote team of public health and health care association management professionals who are working to build our new organization both to serve our 160+ member organizations across the country and to deliver on our mission. Our members represent regional health improvement collaboratives, regional and statewide health information exchanges, all-payer claims databases, health data organizations, and affiliated organizations. Our federal and national grant-funded programs focus on multi-site data-driven approaches to advance health and health equity. The ideal person to serve in this role is looking for an opportunity to grow within a dynamic nonprofit organization with an important mission and is interested in developing subject-matter expertise in Civitas’ areas of focus. 

Vision 

Communities are thriving and healthy, realizing the full potential of data-driven, multi-stakeholder, and cross-sector approaches to health improvement and information exchange. 

Mission 

Civitas Networks for Health convenes action-oriented thought leaders and implementers at the local, regional, state, and national level. To achieve our mission, we drive cross-sector, multi-stakeholder, and data-informed initiatives by:  

• Increasing collaboration and shared learning within and across communities that use data to ensure better health outcomes and drive health equity.  
• Providing thought leadership and technical expertise on community, regional, and statewide health information exchange, in addition to health and quality improvement activities. 
• Educating public and private entities about the benefits, functions, and roles of Health Information Exchanges (HIEs), All-Payer Claims Databases (APCDs), Regional Health Improvement Collaboratives (RHICs), and combined organizations.  
• Promoting business conditions, tools, and legislation to improve the effectiveness and sustainability of HIEs, RHICs, and combined organizations. 

Guiding Principles 

• We strive for win-win solutions recognizing that change is required by all. 
• We believe the best solutions come from data informed, multi-stakeholder input. 
• The status quo of our healthcare system is not acceptable in terms of its quality, safety or cost. 
• We commit to advancing health equity for all. 

Position Summary  

We are seeking a highly organized and detail-oriented individual to join our team as a Program Coordinator. In this crucial role, you will play a vital part in supporting the administrative and logistical aspects of strategic initiatives and grant funded programs. Additionally, you will provide essential assistance to the programmatic work of various work groups and councils, ensuring the smooth functioning and success of our initiatives. This is a temporary, term limited, full-time, non-exempt position. As a Program Coordinator, you will report directly to the Vice President, Business Development and Programs, and will collaborate closely with program leads and external partners to achieve our program’s objectives. 

Please note that this position is term-limited and is funded by one or more grant programs. Currently, the term for this position runs through December 31, 2023. While Civitas Networks for Health is committed to offering continued employment to valued team members when individual grants and programs end, it does not guarantee continued employment beyond the listed term. 

Responsibilities 

Administrative Support: 

• Assist in the coordination and management of activities related to an assigned portfolio of grant-funded programs, ensuring seamless operations. 
• Maintain organized documentation, including project files, grant deliverables, project timelines, progress reports, and other program-related materials. 
• Manage calendars, schedule meetings, and coordinate logistics for workshops, events, and program-related activities. 
• Prepare agendas, collate materials, and provide support during meetings, workshops, and events. 
• Take accurate meeting minutes and disseminate them to relevant stakeholders, ensuring effective communication and follow-up.  
• Provide general administrative support to the program team, including managing correspondence, organizing files, and other duties as assigned. 
• Assist in maintaining and updating program databases, contact lists, and other relevant records. 
• Contribute to process improvements and the development of streamlined administrative systems. 

Programmatic Support: 

• Collaborate with the Vice President, Program Manager, and program teams to facilitate the implementation of grant-funded initiatives. 
• Assist with data collection and analysis, ensuring the accuracy and integrity of program data. 
• Conduct research on relevant topics and compile summaries and recommendations to support decision-making processes. 
• Assist in the preparation of proposals, reports, and presentations, ensuring high-quality and compelling deliverables. 
• Support the development and implementation of program evaluation strategies to assess the effectiveness and impact of grant-funded initiatives. 
• Foster effective communication and information sharing among internal teams, external stakeholders, work groups, and councils. 
• Coordinate with team members to gather updates, progress reports, and other relevant information to support program activities. 
• Participate in regular team meetings, providing updates, contributing ideas, and sharing best practices. 

Requirements 

Civitas understands that job requirements sometimes exclude people who identify with historically marginalized groups from applying to jobs for which they are qualified. Even if you don’t meet 100% of the specific requirements listed below, or if you achieved these requirements through unconventional channels, we encourage you to apply. 

• Bachelor’s degree with a major in business administration or a healthcare/public health-related field, or equivalent work experience.  
• Previous experience in grant-funded programs, project management, or administrative support roles is preferred. 
• Familiarity with health care-related initiatives with a focus on data-driven approaches to advance health equity is highly desirable. 
• Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint), email management, and internet research. 
• Excellent organizational and time management abilities to handle multiple tasks and meet deadlines. 
• Strong attention to detail and accuracy in data entry and record-keeping. 
• Effective verbal and written communication skills, with the ability to communicate professionally and tactfully with stakeholders at all levels. 
• Ability to work independently as well as collaboratively within a team environment. 
• Flexibility and adaptability to changing priorities and work demands. 
• Demonstrated commitment to maintaining confidentiality and handling sensitive information with discretion. 

Compensation 

• Hourly range: $25/hour for the temporary full-time position depending on title, qualifications, and experience.  

Temporary Full-time Benefits include:  

• Accrued PTO up to four weeks of paid time off 

• Up to 12 paid holidays per year  

• Medical, dental, and vision coverage.  

• Life, short-term, and long-term disability insurance.  

• 401(k) retirement plan with 3% employer matching.  

•  Laptop and a cell phone/internet stipend of $100/month.   

Civitas Networks for Health is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) Program. Please refer to the PSLF requirements on StudentAid.gov for more information. 

Location and Travel Requirements 

• This is a fully remote position with occasional travel requirements. Employees must reside and perform their duties within the geographical boundaries of the United States, excluding its territories. 

• Our team is located throughout the United States, and the expectation is that this person will be available during the  core hours of 11AM – 3 PM ET depending on program needs. 

• While the position is fully remote (no physical home office), employees must have a private and reasonably quiet place to work with consistent and fast internet and phone access.  

Civitas Networks for Health is an Equal-Opportunity Employer. We are committed to building a team that represents diverse backgrounds, perspectives, and skills.