A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office of Transportation and Infrastructure Systems (OTIS) is charged with driving change through our transportation and infrastructure systems. OTIS leads a portfolio of departments, including Streets, Philadelphia Water Department (PWD), and Office of Multimodal Planning (OMP) to provide cost-effective quality services with a focus on the resident and intentional investments to improve quality of life for all Philadelphians.   

OTIS collaborates with a wide variety of partner entities within the Administration as well as external partners, including the Southeastern Pennsylvania Transportation Authority (SEPTA), Pennsylvania Department of Transportation, Philadelphia Gas Works, and Delaware Valley Regional Planning Commission.    

OTIS provides a unique opportunity for individuals who want to make meaningful and visible change in the place where they live. OTIS is staffed by people who believe that investments in the built environment can lift up communities and prepare our city for a safer, cleaner, greener future.  

Position Summary 

The Transportation Grants Coordinator position supports the development and implementation of the City’s transportation grant strategy. As a core member of the Grants team, the Coordinator will be involved in every aspect of grant preparation and submission, including identifying funding opportunities, developing applications and supporting materials, tracking awarded projects, and coordinating with internal and external partners.  

The Coordinator will need strong written, verbal, and presentation skills to communicate grant program goals, rules, and requirements. The ideal candidate will be an adept facilitator who understands the value of strategic thinking in matching funding priorities with the City’s capital infrastructure needs, and employs a methodological and analytical approach to identifying, tracking, and complying with funding requirements.  

Essential Functions 

• Coordinate with OTIS senior leadership, OTIS staff, Streets Department, and other departments to prepare grant proposals and secure funding for transportation-related projects; 

• Identify funding opportunities offered by government agencies, foundations, and corporations to meet the strategic, financial, and operational transportation needs of OTIS and the Streets Department; 

• Navigate and understand applicable federal and state rules and regulations governing grant awards; 

• Provide quality assurance that the grant proposal is complete and in accordance with funder requirements; 

• Submit grant applications on behalf of transportation and infrastructure projects for the City of Philadelphia;    

• Facilitate meetings with project teams, including staff from other City departments and external consultants, to support grant preparation and reporting;  

• Coordinate with regional, state, federal, and other applicable agencies, including the Federal Highway Administration, the Pennsylvania Department of Transportation, the Delaware Valley Regional Planning Commission; 

• Analyze federal, state, and City legislative and policy initiatives to determine potential funding impacts on the transportation programs; 

• Support OTIS and Streets Department staff to manage grants from award to closeout; 

• Track deadlines and deliverables to ensure staff meets grant-related responsibilities;  

• Catalog and track grant applications and results; 

• Monitor payments and funding received; 

• Data collection, reporting, and presentations on grant applications and awards for internal use and to program managers, leadership, and elected officials;  

• Support policy and planning work at OTIS, as required, including assisting with public engagement and data analysis on transportation projects, bike share and bus shelter program support, and electric vehicle policy; 

• Other duties as assigned. 

Required Competencies, Knowledge, Skills, and Abilities 

• Transportation Grant Literacy. Proficient in identifying transportation funding opportunities, including those for multimodal transportation systems; 

• Planning and Evaluation. Possesses exceptional organizational skills; demonstrated time management skills, including an ability to prioritize tasks while maintaining attention to detail; analytical skills; basic financial management skills, including developing and monitoring budgets and financial reporting; 

• Written Communication. Writes in a clear, concise, organized, and convincing manner for the intended audience; 

• Oral Communication. Expresses information (for example, ideas or facts) to individuals or groups effectively, considering the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately;  

• Interpersonal Skills. Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences; 

• Ability to work independently upon clear direction;   

• Ability to work under pressure, and meet short- and long-term deadlines in a fast-paced environment; 

• Proficiency in Microsoft Office (Word, Excel, and PowerPoint); 

• Experience with Adobe Creative Suite (desired but not required); 

• Knowledge of and/or demonstrated experience in working within a large institution like the City of Philadelphia. 

• Completion of a bachelor's degree program at an accredited college or university. Optimal candidate has a planning, urban studies, or related degree and/or experience in the transportation planning field; 

• Two or more years of experience in grant writing and administration or equivalent.   

We value diverse experiences and are open to flexible qualifications. If you don’t exactly meet the qualifications outlined here, but are passionate about the role and meet some of the key criteria, we encourage you to apply. 

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: : $70,000 - $85,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx