A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director’s Office of Transportation and Infrastructure Systems (OTIS) is charged with driving change through our transportation and infrastructure systems. OTIS leads a portfolio of departments, including Streets Transportation, Streets Sanitation, Philadelphia Water Department (PWD), Federal Infrastructure Strategy, and the Office of Multimodal Planning to provide cost-effective quality services with a focus on the resident. OTIS collaborates with a wide variety of organizations such as DVRPC, PATCO, PennDOT, and SEPTA. 

More information about the functions of OTIS can be found at: www.phila.gov/otis.

Position Summary

The Transportation Grants Manager position leads the development and implementation of the City’s transportation grant strategy, including all steps in the process from identification of grant resources, matching transportation objectives with those resources, application preparation, and supporting staff in reporting and close out.  The ideal candidate will take a detail-oriented approach to identify, track, apply, and comply with grant requirements.  Strong written, verbal, and presentation skills are needed to articulate the rules, regulations, and requirements of myriad grant programs.

KEY RESPONSIBILITIES

• Manage planning and development of grant proposals for public infrastructure projects. Submit grant applications on behalf of OTIS and the Streets Department. 
• Understand the primary roles and functions of the portfolio departments, specifically OTIS policy and planning staff and the Transportation division of the Streets Department. 
• Manage and supervise a grant development and coordination team, including direct reports, consultants, and key stakeholders in other departments, to achieve City goals.
• Serve as a liaison among OTIS, the Streets Department, the Mayor’s Policy Office, the Mayor’s Grants Office, other City departments (as applicable), and funders.  Coordinate with the Federal Highway Administration, the Pennsylvania Department of Transportation, the Delaware Valley Regional Planning Commission, and Southeast Pennsylvania Transportation Authority (SEPTA).
• Identify potential grant resources from government agencies, foundations, and corporations to meet the strategic, financial, and operational transportation needs of OTIS and the Streets Department. 
• Maintain a library of grant program guidelines and a catalogue of grant applications to track and evaluate application results.
• Analyze federal, state, and City legislative and policy initiatives to determine potential funding impacts on the city’s transportation programs and offer recommendations to OTIS’s senior staff regarding the City’s position.
• Work with OTIS and the Streets Department to identify and develop strategies that prioritize projects to optimize the grants administration process. 
• Support project staff in grant preparation and reporting, as needed.
• Track deadlines and deliverables to ensure staff meets grant-related responsibilities.
• Provide quality assurance that the grant proposal is complete and in accordance with a funder’s requirements.
• Support the policy and planning work at OTIS, as required, including assisting with public engagement and data analysis on transportation projects, bike share and bus shelter program support, and electric vehicle policy. 
• Work with the Infrastructure Solutions Team to identify workforce and equitable contracting goals that may be achieved with grant funding
• Other duties as assigned

Competencies, Knowledge, Skills and Abilities

• Transportation Grant Literacy.  Proficient in identifying transportation funding opportunities, including those for multimodal transportation systems.
• Planning and Evaluation.  Possess exceptional organizational skills; demonstrated time management skills, including an ability to prioritize tasks while maintaining attention to detail; analytical skills; basic financial management skills, including developing and monitoring budgets and financial reporting.
• Written Communication.  Writes in a clear, concise, organized, and convincing manner for the intended audience.
• Oral Communication.  Expresses information to individuals or groups effectively, considering the audience and nature of the information; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Interpersonal Skills.  Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Ability to work independently upon clear direction and lead others.
• Ability to work under pressure, set priorities, and meet deadlines.
• Advanced knowledge of Microsoft Office (Word, Excel, and PowerPoint).
• Proficiency with Adobe Creative Suite preferred.
• Commitment to furthering equity goals via public investments in infrastructure.

Required:

• A bachelor's degree from an accredited college or university.  Optimal candidate has a planning, urban studies, engineering, or related degree with experience in the transportation planning field.
• Five or more years of experience in grant writing, administration, or equivalent experience.

Desirable:

• Master's degree in the fields noted above.
• Experience managing staff and/or a program in a large organization.
• Experience and knowledge of transportation capital funding including the Bipartisan Infrastructure Law (BIL)
• Experience working with transportation engineers and planners on project development.

We welcome and encourage applicants with non-traditional career paths. If you don’t exactly meet the qualifications outlined here, please apply and describe in your cover letter how your own experiences equip you to excel in this position.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $85,000-$95,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx