A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description 

The Office of Children and Families (OCF) aligns the City’s policies, resources, and services for children and families. Our priorities are: 

• Safe children. 

• Strong families. 

• Supported schools and communities. 

OCF administers a number of City-supported programs, including Out-of-School Time,  WorkReady,  Community Schools,  PHLpreK, and Access Centers. The office also oversees the Department of Human Services (DHS), Philadelphia Parks & Recreation, and the Free Library of Philadelphia. 

Position Summary 

The role of the Senior Fiscal Manager is to manage core fiscal functions within the Office of Children and Families related to procurement and supplier diversity of Minority/Women/Disadvantage Business Enterprise contracting participation.  The Senior Fiscal Manager is responsible for providing accurate, timely information to leadership identifying fiscal areas of improvement through monitoring and analysis, in addition to administrative management on the Request for Proposal solicitation process. The Fiscal Manager reports directly to the Director of Contracts Review and Analysis for the Office of Children and Families and will have two direct reports.  

Essential Functions 

Management of the Department’s centralized Request for Proposal solicitation process 

Duties include, but are not limited to: 

• Function as the point of contact for all departmental funding and resource development activities. 

• Prepare Request for Proposals (RFPs), Request for Qualifications (RFQs) as well as other solicitation documents in accordance with City/departmental requirements. 

• Develop policies and procedures to support Departmental solicitation efforts. 

• Conduct training workshops/orientation for DHS and/or external staff participating in the proposal review process. 

• Maintain all documentation relevant to Department’s solicitation efforts. 

• Manage pre-proposal/bidder’s conferences. 

• Liaison with external audiences (e.g. eContract Philly, PHLContracts, Law, CAO, Divisional Deputies, etc) in the execution of the RFP. 

• Identify appropriate funding and in-kind supports in furtherance of agency initiatives and programs. 

• Develop external partnership to support DHS initiatives as needed (e.g. DHS Logo, Commerce capacity building partnerships, etc.) 

OEO Compliance  

• Develop minority participation goals in consultation with the Office of Economic Opportunity (e.g. identifying opportunities for each solicitation. 

• Collect and analyze DHS provider agency’s demographic data and minority spend via the Department’s OEO database. 

• Develop strategies to increase minority contracting opportunities. 

• Prepare minority participation reports for City Council hearings ; review and approve quarterly participation reports. 

• Review and approve annual Supplier Diversity Plans submitted by DHS service providers. 

• Provider Technical assistance/training for DHS providers in the development and implementation of Supplier Diversity Plans. 

• Function as the subject expert on issues relevant to DHS’ compliance with City minority participation goals and objectives. 

• Collaboration with other Departments’ (e.g. Commerce,) in the development of outreach and capacity building initiatives. 

• Carry out and ensure compliance with systems and procedures for financial management, tracking & reporting for the various departments and initiatives within the Office of Children and Families.  

Supervision 

• Plan, assign and review the work of fiscal staff responsible for procurement management and OEO compliance 

• Monitor overall workflow of Unit, adjusting as necessary 

• Provide employees with performance evaluations, as well as periodic feedback 

• Monitor employee attendance and grant approval for leave requests 

Additional duties as assigned 

Competencies, Knowledge, Skills and Abilities 

• Ability to establish and foster relationships with cross-sector partners and to work as a part of a collaborative team. 

• Ability to translate complicated data, tables, and charts into user-friendly documents for public consumption.  

• Proven ability to work independently to produce high-quality results within tight timeframes. 

• Proficiency with Microsoft Office products in general and expertise with Excel, in particular. 

• Strong organizational skills and attention to detail. 

• Excellent analytical, written and verbal communication skills. 

• Bachelor’s degree is required. Master’s degree in Social Service related discipline preferred. 

• Minimum of 8+ years professional, relevant experience in accounting, finance or bookkeeping desirable. 

• Familiarity with City of Philadelphia financial and contract management systems, such as FAMIS, ADPICS, ACIS is strongly preferred. 

• Strong written and oral communication skills 

• Familiarity with workflow management systems such as DocuSign and the ability to develop workflow processes as needed, are a plus. 

• Experience driving projects forward with multiple internal and external stakeholders. 

TO APPLY: Please submit a resume and cover letter. 

Salary range: $80,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx